Executive Assistant & Marketing Coordinator

XSE GroupExecutive Assistant & Marketing CoordinatorOnsite – Middletown, CT, 8 am – 5 pm ESTAbout XSE GroupXSE Group is a national provider of business technology solutions, specializing in print, imaging, and workplace technology. Through a uniquely integrated platform, we combine global sourcing expertise, strong purchasing power, and a nationwide distribution network to deliver reliable, cost-effective solutions to our clients.We’ve been in business for over 40 years, and many of our customer relationships span decades. That longevity reflects a simple focus: deliver consistent service, earn trust, and execute well.At the same time, we are actively evolving. As technology and customer expectations change, we are investing in new capabilities across digital marketing, eCommerce, automation, and service delivery. We are not standing still—we are building for what comes next.Growth. Technology. Customer.These priorities guide how we operate and where we’re going. Our roadmap includes expanding our product and service offerings, deepening customer relationships, and continuously improving how we execute as an organization.As we continue to evolve, we are investing in marketing, eCommerce, and operational capabilities to better serve our customers and support future growth. We are building a more dynamic, execution-focused organization—and we’re looking for people who take ownership and operate with urgency.About the RoleThe Executive Assistant & Marketing Coordinator serves as a force multiplier for executive leadership while owning day-to-day execution of marketing initiatives. This role is responsible for managing priorities, driving follow-through, and ensuring both executive workflows and marketing programs run smoothly and on schedule. This is a high-trust, high-autonomy position. The ideal candidate is proactive, highly organized, and comfortable managing competing priorities while operating with limited direction.Key responsibilities include:Executive SupportOwn executive calendar, including prioritization, scheduling, and conflict resolutionAct as a gatekeeper for incoming requests, ensuring effective use of executive timePrepare meeting agendas, materials, and pre-reads; capture notes and drive follow-upsTrack key initiatives, commitments, and action items to ensure execution and accountabilityCoordinate travel, events, and internal logistics as neededServe as a central point of coordination across internal teams on behalf of leadershipMarketing CoordinationOwn execution of the marketing calendar, including email campaigns, events, and content updatesBuild and deploy email campaigns (HubSpot or similar), including drafting and QACoordinate trade shows, customer events, and marketing initiatives end-to-endManage website updates, landing pages, and product/content updatesOversee social media scheduling and basic content publishingIdentify gaps or opportunities in marketing execution and proactively recommend improvementsCross-Functional CoordinationTrack progress of key projects and ensure deadlines are met across teamsFollow up with stakeholders to maintain momentum and accountabilityMaintain organization of shared materials, systems, and workflowsImprove internal processes and documentation to increase efficiency and consistency90-day success expectations include:First 30 DaysDevelop working knowledge of systems (HubSpot, website CMS, internal tools)Begin managing executive calendar and scheduling with guidanceSupport execution of ongoing marketing campaigns and initiativesBuild relationships with key internal stakeholdersBy Day 60Independently manage calendar and scheduling priorities with minimal oversightExecute email campaigns and marketing initiatives end-to-endSuccessfully coordinate at least one event or campaignDemonstrate strong follow-through on executive and cross-functional commitmentsBy Day 90Fully own day-to-day executive support, including prioritization and follow-up trackingIndependently run marketing coordination workflows and execution calendarProactively identify and implement improvements to workflows or processesOperate as a reliable point of coordination across leadership and teamsJob Requirements3–6 years of experience in executive support, coordination, or marketing operations rolesDemonstrated ability to support senior leaders in a fast-paced environmentStrong organizational skills with exceptional attention to detail and follow-throughAbility to manage multiple priorities and operate independentlyExperience with marketing tools (HubSpot preferred) and website content managementProficiency in Microsoft 365 (Outlook, Excel, Teams, SharePoint)Strong written and verbal communication skillsHigh level of integrity and discretion in handling confidential informationProactive, resourceful, and detail-oriented with a problem-solving mindsetAbility and willingness to work onsite five days per week at our Middletown, CT, officesHours are 8 am to 5 pm EST, Monday through FridayDemonstrated enthusiasm for and expression of our corporate values:Growth Mindset: you never assume the status quo is best; you see what is possible instead of what isn’t and develop a plan to make it realityTechnologically Fluent: you integrate best practice technological solutions into your work to improve productivity; you always want to learn more about the best technology available and can credibly advise others on technological solutionsCustomer First: you value relationships as the foundation of business; you aspire to exceed expectations in every client interaction; you constantly look for ways to stand out and add value as a business partnerBenefitsTotal annual compensation of $68,000-80,000 depending on experienceComprehensive wellness benefits including health, dental, and vision insuranceEmployer-sponsored 401(k) plan and life insurancePaid vacation, holiday, and sick timeWe are an equal opportunity employer and give consideration for employment to qualified applicants without regard to race, color, religion, sex, national origin, disability or protected veteran status.
#J-18808-Ljbffr