Program Coordinator I

Program Coordinator I
Job ID:

298841

Location:

Georgia College & State Univ

Full/Part Time:

Full Time

Regular/Temporary:

Regular

Job Summary
The Program Coordinator is responsible for the overall planning, execution, and monitoring of programs within the Continuing and Professional Education department, ensuring all aspects run smoothly by managing budgets, coordinating activities, supervising staff, and communicating with stakeholders to achieve program goals and objectives. Programs include, but are not limited to, online, on‑campus, and site‑based certificates and micro‑credentials; professional development courses; personal enrichment courses; cultural courses and/or performances; performing and visual arts courses; health, fitness, and recreational courses; summer camps (residential and commuter); after‑school programs; children's programs; seniors programs; conferences, concerts, and other non‑credit or for‑credit certificate and short form educational programs. This position involves working closely with faculty, community partners, and campus departments to ensure the smooth operation and success of the programs.

Responsibilities
Coordinating (40%)

Support planning and execution of programs

Ensure implementation of policies and practices

Create and monitor project budget and track expenditures/transactions

Handle the project related financial administration

Manage communications through media relations, social media etc.

Help build positive relations with all program related stakeholders

Keep all program related stakeholders up‑to‑date with relevant project information

Schedule and organize meetings/events for each program

Prepare contracts and order supplies

Keep updated records, create reports, and close out programs

Support growth and program development

Data Management (20%)

Assists in the preparation of all reports, contracts, and agreements relevant to area of responsibility. Completes or supervises the completion of all paperwork for each course or program including consultant agreements, budgets, facility requests, A/V requests, purchasing card summaries, etc.

Maintains master program files on all programs coordinated, including grades, attendance and CEU tracking.

Ensures that all non‑credit educational programs and participants are properly reported to the Board of Regents through the appropriate CEU reports.

Financial Management (15%)

Provides recommended budget plans (both short‑term and long‑term) for all CPE programs serving area of responsibility.

Determines supply needs and maintains fiscal accountability for daily revenues.

Generates, through assigned programs, sufficient revenue to pay all direct expenses of the programs and to cover a portion of the general departmental overhead.

Recommends approval and/or cancellation of workshops and continuing and professional education programs based on generated revenues, enrollment, or other circumstances.

Supervision (15%)

Recruits, hires, trains, supervises, schedules, and evaluates program staff, instructors, student workers, and facilitators.

Marketing (5%)

Develops a marketing strategy and implementation plan to include social media, catalog, and email distribution, to market their progressive schedule programs.

Works to bring awareness of Continuing and Professional Education opportunities to stakeholders across campus, the local community, and throughout the state.

Works closely with community organizations, other departments on campus, and GCSU faculty and staff to identify and develop appropriate CPE programs.

Other (5%)

Works closely with Director of Continuing and Professional Education in completing additional tasks and assignments as necessary for the success of the department. Fosters a positive and collaborative work environment.

Required Qualifications
Educational Requirements

Bachelor's degree in Business, Education, Public Administration, Marketing, Communication, or related field, plus a minimum of one year experience in teaching, working in adult education, or curriculum development/program coordination, corporate training, event coordination, OR an equivalent combination of education and experience.

Proposed Salary
This position is a pay grade 8. The minimum starting salary is $47,476.00. Starting salary within this range is based on relevant years of experience.

Knowledge, Skills, & Abilities
Abilities

Working knowledge of Microsoft Office applications and general understanding of PC operations.

Ability to work with varied communities and support efforts for inclusive excellence.

Ability to adhere to university policies and procedures to meet Institutional goals.

Must have a commitment to customer service, willingness to work collaboratively in a changing environment, and be result‑oriented.

Knowledge

In-depth knowledge of program management and development procedures.

Event planning knowledge.

Skills

Excellent organizational and time‑management skills

Outstanding communication, interpersonal and leadership skills

Attention to detail

Proactive problem solving

Basic budgeting, bookkeeping and reporting skills

Equal Employment Opportunity
Equal opportunity and decisions based on merit are fundamental values of the University System of Georgia (USG). The Board of Regents prohibits discrimination on the basis of an individual's age, color, disability, genetic information, national origin, race, religion, sex, or veteran status ("protected status"). No individual shall be excluded from the participation in, denied the benefits of, or otherwise subjected to unlawful discrimination, harassment, or retaliation under, any USG program or activity because of the individual's protected status; nor shall any individual be given preferential treatment because of the individual's protected status, except that preferential treatment may be given on the basis of veteran status when appropriate under federal or state law.

Other Information

This is a supervisory position.

This position has financial responsibilities.

This position will not be required to drive.

This role is considered a position of trust.

This position requires a purchasing card (P-Card).

This position will not travel.

Background Check

Criminal Background Check

Education Verification

Credit Check

Drug Screening

#J-18808-Ljbffr