Program Manager, APT

Job Summary
Department:

85014 Wake Forest University Health Sciences – Academic Faculty Affairs

Job Type:

Full time

Hours per week:

40

Schedule:

Use the attached job description

Pay Range:

$28.55 - $42.85 per hour

Benefits Eligible:

Yes

Education & Experience
• Bachelor’s degree with two years of relevant experience. Master’s degree in Health Administration, Business Administration or related field preferred. Two years’ experience in project management, program management development, administration or supervisory experience required.

• Demonstrated ability to manage multiple priorities, adhere to strict and often time-sensitive timelines, and complete work accurately, thoroughly, and on schedule.

• Professional who thrives in a close‑knit team environment and is willing to assist with work at all levels as needed to support Faculty Affairs APT operations.

Responsibilities

Coordinate and manage the full lifecycle of faculty appointments, reappointments, promotions, tenure actions, and related academic activities in collaboration with the Office of Faculty Affairs (OFA), academic departments, and institutional partners.

Plan, implement, and oversee Faculty Affairs workflows, timelines, and deliverables to ensure accurate, timely, and consistent execution of faculty actions across departments.

Support operational policies, procedures, and process documentation related to faculty appointments, promotions, ranks, and tenure, ensuring compliance with institutional, accreditation, and governance requirements.

Maintain and monitor faculty data, tracking tools, and systems to ensure accurate documentation, milestone tracking, reporting, and audit readiness for faculty lifecycle activities.

Prepare analyses, summaries, and reports reflecting progress, trends, and workload related to faculty appointment, promotion, and tenure processes; identify risks or process gaps and recommend operational improvements.

Serve as a primary liaison and point of contact between the Office of Faculty Affairs, academic departments, business administrators/directors, faculty, and leadership regarding Faculty Affairs policies, procedures, and timelines.

Provide guidance and consultation to faculty and departmental partners on appointment, promotion, and tenure requirements, including responding to complex or time‑sensitive inquiries and resolving process‑related issues.

Coordinate and support administrative and operational activities related to faculty onboarding, reappointments, promotions, tenure actions, separations, and retirements, as applicable.

Oversee and maintain Office of Faculty Affairs SharePoint sites and related content, ensuring documentation, forms, guidance materials, and resources are current, accurate, accessible, and aligned with Faculty Affairs processes.

Design and develop tools and resources, including templates, forms, job aids, instructional materials, and web content, to support consistent and effective Faculty Affairs operations.

Facilitate and participate in meetings, trainings, and working sessions related to faculty appointments, promotions, and tenure; prepare agendas, materials, and follow‑up communications as needed.

Support quality assurance and continuous improvement initiatives within the Office of Faculty Affairs by monitoring processes, evaluating outcomes, and implementing operational enhancements.

Compensation & Benefits

Base compensation listed within the pay range based on factors such as qualifications, skills, relevant experience, and/or training.

Premium pay such as shift, on‑call, and more based on a teammate's job.

Incentive pay for select positions.

Opportunity for annual increases based on performance.

Paid Time Off programs.

Health and welfare benefits such as medical, dental, vision, life, and short‑ and long‑term disability.

Flexible Spending Accounts for eligible health care and dependent care expenses.

Family benefits such as adoption assistance and paid parental leave.

Defined contribution retirement plans with employer match and other financial wellness programs.

Educational Assistance Program.

Eligibility for programs may depend on your FTE or status (full‑time, part‑time, per diem, temporary, etc.); please ask a recruiter for more information during an interview.

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