Proposal Support Coordinator I

Position Summary

Acuren is seeking a Quote Support Specialist I for a full time onsite position at our Cincinnati, OH location.
The Quote Support Specialist I supports the development of high-quality proposals, marketing materials, and content initiatives that drive business growth. This entry-level role focuses on assisting with the coordination, writing, and formatting of proposals and other client-facing materials. Working closely with proposal managers, business development teams, and subject matter experts, the coordinator ensures that all deliverables are accurate, on-brand, and completed within deadlines.
Responsibilities

Requirement Review
Review and analyze proposal solicitation documents, effectively communicating proposal requirements to the team and ensuring compliance
Streamline Proposal Kick-Off
Assist with developing Request for Information (RFI) / proposal templates, outlines, compliance matrices, schedules, and standard content for RFI and proposal responses
Cross-Functional Coordination
Collaborate with internal subject matter experts (SMEs), business development team members, and teaming partners to gather necessary information to produce compelling proposals
Coordinate SharePoint site creation and necessary access for effective proposal collaboration
Requirements

Proficiency in proposal management software and tools, including Microsoft (MS) 365 suite, SharePoint, and other platforms
Ability to lead the development of compelling graphics, including organizational charts, infographics and presentations, and process-oriented visuals that support strategic messaging
Experience using desktop publishing tools, including Adobe Creative Suite, MS Publisher, other tools
Exceptional attention to detail with the ability to craft clear, concise, and compliant documents and presentations
Bachelor’s degree in business, marketing, journalism, or related fields with a minimum of two years of relevant experience
Benefits

Competitive salary
Medical, dental, vision, and supplemental insurance
401K Plan
Paid Holidays
Paid Time Off
Working Conditions

Work is performed primarily in an office environment with frequent use of a computer and other standard office equipment.
Extended or irregular hours may be required during peak business periods, special projects, or critical deadlines.
Occasional travel may be required for meetings, training, or business support.
Work involves handling multiple tasks with competing deadlines and frequent interruptions.
Must be able to remain in a stationary position for extended periods of time while working on a computer.
Frequently operates standard office equipment such as computers, phones, printers, and copiers.
Requires frequent communication with employees, managers, and external partners, necessitating clear verbal and written communication skills.
Occasionally moves or lifts office materials, files, or supplies weighing up to 20 pounds.
Requires the ability to concentrate on detailed work, reviewing and entering information with accuracy for extended periods.
Company Overview

Acuren is a trusted, single source provider of technology-enabled asset protection solutions used to evaluate the structural integrity of critical energy, industrial and public infrastructures. Committed to delivering a Higher Level of Reliability, Acuren provides an unrivaled spectrum of capabilities including inspection, traditional and advanced NDE/NDT, failure analysis, rope access, materials engineering, field engineering, reliability engineering, drones, robotics, V-Deck and condition based monitoring services.
Our work is critical to the integrity and safety of industrial firms, including petroleum refinery, pipeline, power generation, pulp & paper, mining, pharmaceutical, aerospace and automotive industries. Acuren employs over 4,000 dedicated professionals supporting the mechanical integrity and inspection programs of the world’s largest industrial segments.
Acuren is a market leader. Our formula for success is straightforward: be capable locally, with certified and well-equipped personnel supported by trained, experienced leaders. Continuing to build on a strong heritage of safety, quality and professionalism, Acuren strives to maintain incident free work environments, pursues advanced technical developments, and supports reliability programs that are valued by clients and employees.

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