Pre-Sales Experience Coordinator, Wine New York, United States

Established in 1744, Sotheby’s promotes access and ownership of exceptional art and luxury objects through auctions, private sales and retail. Our deep expertise across 70 selling categories is supported by a leading technology platform and a global network of specialists spanning 40 countries. Selling categories include Contemporary Art, Modern and Impressionist Art, Old Masters, Chinese Works of Art, Jewelry, Watches, Wine and Spirits and Design, as well as collectible cars and real estate through RM Sotheby’s and Concierge.

THE ROLE
To own the administration of sales and work with the Head of Auction Sales to ensure that Wine sales are administered in accordance with company policy, reinforcing the need to provide exemplary client service.

RESPONSIBILITIES

Responsible for the daily general administration of the Wine department

Responsible for pre- and post-sale auction administration including estimates, proposal document preparation and data entry

Provides consignors with both pre- and post-sale information concerning their consignments and the relevant documentation

Ensure all auction contracts are distributed, agreed and signed by all parties before the sale

Responsible for all House Property, canceled sales, re-offers by consignors and purchase orders

Maintains all auction sale files (consignor, pre- and post-sale packages, etc.)

Maintain, organize and clean directories on main department drive

Manage photo requests and liaise with warehouse and clients

Help prepare and set-up the saleroom for live auctions

Assist with property inspection for the warehouse and on-site at client’s premises, as needed

Assist with organizing events, including liaising with venues, coordinating menus and guest lists

Assist with other department projects or initiatives, as needed

IDEAL EXPERIENCE & COMPETENCIES

Bachelor’s Degree

Previous administrative or wine industry experience preferred

Knowledge and Interest in wine preferred

Good communication and client service skills

Excellent organizational skills including ability to multi-task and prioritize

High level of attention to detail

Good working knowledge of Microsoft Office particularly Word, Excel, Outlook

Good working knowledge of Sotheby’s System’s: SAP, CLIENT, CAT, Valuation

The proposed base salary for this position ranges from $47,000-$52,000. In addition to base salary successful candidates are eligible to receive a discretionary bonus, as well as a competitive benefits package. Salary offers are based on a wide range of factors including relevant skills, training, experience, education, and, where applicable, licensure or certifications obtained. Market and organizational factors are also considered.

The Company is an equal opportunity employer and considers all applicants for employment without regard to race (including, without limitation, traits historically associated with race, such as natural hair, hair texture, and protective and treated or untreated hairstyles), color, creed, religion, sex, sexual orientation, marital or civil partnership/union status, national origin, age, disability, pregnancy, genetic predisposition, genetic information, reproductive health decision, sexual orientation, gender identity or expression, alienage or citizenship status, domestic violence victim status, military or veteran status, or any other characteristic protected by federal, state/province or local law. The Company complies with applicable state and local laws prohibiting discrimination in employment in every jurisdiction in which it operates.

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