Proposal Coordinator: Multi-Office Marketing Proposals

Note: This position could also be located in our Dallas Office, Fort Worth Office, or our Austin Office.

JOB SUMMARY
We are seeking a highly organized and detail-oriented Proposal Coordinator to join our Marketing Team. This position will support proposal and qualification efforts for teams across the country, helping coordinate and develop responses for public, federal, and private sector opportunities.

RESPONSIBILITIES

Coordinate and develop proposals, qualification packages, presentations, and RFP/RFQ responses for public, federal, and private sector pursuits

Manage proposal schedules, deadlines, compliance requirements, and deliverable coordination across multiple offices and disciplines

Collaborate with technical staff, project managers, and leadership teams to gather content and develop winning submissions

Assist with writing, editing, proofreading, and formatting proposal content to ensure consistency, clarity, and quality

Support proposal database management, including maintaining resumes, project descriptions, boilerplate content, and marketing materials

Utilize Deltek Vantagepoint for opportunity tracking, proposal coordination, and marketing database management

Create and edit graphics, layouts, and visual content using Adobe Creative Cloud software, including InDesign, Photoshop, and Illustrator

Support broader marketing and business development initiatives as needed

QUALIFICATIONS

Bachelor’s degree in Marketing, Communications, Graphic Design, English, Journalism, or related field preferred

2-4+ years of proposal coordination, marketing, or business development experience, preferably in the A/E/C industry

Experience coordinating and producing RFP/RFQ responses and qualification packages

Strong writing, editing, proofreading, and verbal communication skills

Proficiency in Adobe Creative Cloud, including InDesign, Photoshop, and Illustrator

Experience with Deltek Vantagepoint or similar CRM/proposal management software preferred

Strong organizational and time management skills with the ability to manage multiple deadlines simultaneously

DESIRED ATTRIBUTES

Detail-oriented and highly organized

Strong interpersonal and communication skills

Ability to work effectively with teams across multiple offices and disciplines

Self-starter, results-oriented individual who can execute with little supervision

Creative mindset with an eye for layout, formatting, and visual presentation

Ability to thrive in a collaborative, fast-paced environment

WHAT WE OFFER

Exposure to a wide range of projects across engineering disciplines

A supportive and collaborative work environment

A work-hard, play-hard mentality with regular social events and peer recognition programs

Competitive Salary with Bonus Opportunities

Comprehensive Health, Dental and Vision Insurance

Health Savings Account with Company Match

Retirement Savings Plan with Company Match

Discretionary Profit-Sharing Program

Telemedicine + Teletherapy

Wellness Program

Company Paid Life Insurance

Voluntary Life Insurance

Short + Long-Term Disability Insurance

Supplemental Insurance Plans

Dependent Care Flexible Spending Account

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