Digital Management & Operations Coordinator - Colombia

Location:

Remote
Employment Type:

Full-Time
Compensation:

$1,300 – $1,800 USD/month

About the Role
We are seeking a highly organized, proactive, and resourceful

Digital Management & Operations Coordinator

to support leadership, operations, vendor coordination, website management, and administrative workflows in a fast-paced environment.

This is a highly dynamic role ideal for someone who enjoys keeping operations organized, solving problems independently, coordinating moving pieces, and helping leadership stay focused on high-priority initiatives.

The ideal candidate is detail-oriented, operationally minded, tech-savvy, and comfortable balancing executive support, logistics coordination, vendor research, website updates, and marketing content organization.

This role plays a critical part in helping the company operate efficiently while reducing operational bottlenecks and improving internal organization.

Key Responsibilities
Executive Support

Manage and organize the CEO’s inbox and communications

Flag high-priority emails and assist with response prioritization

Coordinate calendars, meetings, reminders, and follow-ups

Help move projects and action items from pending to completed

Prepare notes, summaries, and operational follow-ups

Vendor Research & Data Organization

Research and identify vendors nationwide, including:

Steel suppliers

Erection crews

Specialty construction vendors

Gather and organize vendor information including:

Contact details

Pricing

Service areas

Availability

Maintain searchable vendor databases and spreadsheets

Follow up with vendors to obtain missing information

Website & Product Content Support

Update and maintain product listings in WordPress

Upload and organize product photos and project images

Use Adobe Photoshop or similar tools to resize and optimize images for web

Assist with updating product descriptions and website content

Help maintain visually organized and accurate product pages

Marketing Content Support

Organize project photos and video assets from construction builds

Create simple marketing videos for social media and website use using existing content

Maintain organized media libraries and digital assets

Coordinate with leadership regarding marketing priorities and deadlines

Operations & Logistics Support

Coordinate deliveries, scheduling, and logistics activities

Help track materials, shipments, and operational timelines

Assist with internal reporting and operational administrative tasks

Support day-to-day operational problem solving and coordination

Administrative Support

Data entry and documentation management

Organize digital files and internal systems

Handle recurring administrative tasks

Provide support wherever needed to help operations run efficiently

Requirements

Previous experience in:

Executive support

Operations coordination

Administrative support

Vendor coordination

Project coordination

Strong organizational and multitasking abilities

Excellent written and verbal communication skills in English

Comfortable researching vendors and making professional outbound calls

Experience with WordPress website updates

Experience using Adobe Photoshop, Canva, or similar design tools

Basic video editing skills for marketing or social media content

Strong spreadsheet and data organization skills

Ability to work independently and manage multiple moving priorities

Resourceful, proactive, and solutions-oriented mindset

Nice to Have

Experience supporting executives or company owners

Construction, logistics, or vendor management experience

Strong Excel or Google Sheets skills

Experience managing operational workflows in fast-paced businesses

Familiarity with marketing content organization and digital asset management

What We’re Looking For

Highly organized and detail-oriented professional

Strong follow-through and accountability

Calm under pressure with excellent prioritization skills

Strong operational mindset and ownership mentality

Team player who enjoys supporting multiple areas of the business

Someone who proactively solves problems without constant supervision

What Success Looks Like

Leadership operates with less administrative burden

Vendor information remains organized and easily accessible

Deliveries and logistics stay coordinated and on schedule

Website products and content remain accurate and updated

Marketing assets are organized and actively utilized

Internal workflows become smoother and more efficient

Why Join Us?

High-impact role with exposure across operations, marketing, logistics, and leadership

Opportunity to work closely with company leadership

Fast-paced and collaborative remote work environment

Variety of responsibilities with strong growth potential

Opportunity to become a key operational contributor within the company

This is a remote/telecommute position.

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