Assistant Director -Communications Community Engagement and Events

Position Type:
Communications/Assistant Director

Date Posted:
5/20/2026

Location:
Administration Bldg

Closing Date:
Until Filled
Pay Grade: 870

(Min $400.54 per day)
Work Days: 226

Primary Purpose:

The assistant director for community engagement and special events is responsible for leading districtwide community engagement initiatives, including volunteer management, the Retired Seniors Valued in Plano program, and the district's Leadership and Ambassador Program. The position is also responsible for planning and overseeing the production and logistics associated with Plano ISD's large signature events, school board meetings, school dedications, ribbon cuttings, recognitions and other relevant events. The assistant director works closely with colleagues, volunteers, community partners and departments across the district to produce high-quality engagement opportunities and events that support the mission of Plano ISD. The position serves as the communications department liaison to the Plano ISD Partners in Education Program and supports strategies to attract and sustain community partnerships, sponsorships and volunteer involvement. The assistant director also uses the district's designated customer relationship management (CRM) and volunteer platforms to track engagement and support outreach, relationship management and program administration.

Qualifications:
Education/Certification:
Bachelor's degree, preferably in hospitality, event management, public relations, marketing, nonprofit management, communications or a related field
Valid Texas driver's license
Driving record that is insurable with Plano ISD's insurance carrier
Special Knowledge/Skills:

Strong team building and event/project management skills
Knowledge of best practices related to event logistics, risk awareness, stakeholder experience and large-scale event coordination
Ability to manage multiple events and projects, along with work assignments from a variety of staff, volunteers and stakeholders
Excellent communication skills, including writing, proofreading and public presentation
Strong interpersonal skills with the ability to cultivate and maintain long-term relationships
Ability to accomplish projects with little supervision and to a high degree of detail
Strong customer service ethic and high expectations for quality
Working knowledge of event planning and project management software
Ability to use the district's designated CRM and community engagement platform to support outreach, volunteer management, communications and reporting
General knowledge of Microsoft Office applications and communications-related software tools
Experience:

Minimum of five years of experience conceptualizing, planning and implementing large-scale events and community engagement initiatives
Experience managing large events with 1,000 or more attendees required
Minimum of three years of experience coordinating volunteers, partnerships or stakeholder engagement efforts
Experience with donor relations in an education, nonprofit or corporate setting preferred
Experience supervising staff and coordinating cross-functional projects preferred
Major Responsibilities and Duties:

Lead planning and execution of large-scale and high-visibility district events, including staff recognition galas, ribbon cuttings, school dedications, school board meetings, graduations and other signature events
Oversee event logistics such as venue, catering, d cor, registration, materials, production and on-site support; occasional evening and weekend work required
Obtain event vendor proposals and make recommendations to the chief communications officer or designee
Work closely with department team members and district staff to produce event collateral, messaging, digital communications, publicity, social media support and audiovisual components
Prepare event and program materials such as schedules, scripts, nametags, notebooks, gift bags, registration lists, seating charts and related support materials
Assist with preparing budgets, soliciting donations and sponsors, and providing periodic progress reports for assigned programs and events
Maintain accurate accounts of event and community engagement projects and programs, including check requests, invoicing, financial tracking and reporting
Coordinate strategies and initiatives to increase community engagement, strengthen partnerships and expand awareness of Plano ISD volunteer and engagement opportunities
Lead and support district community engagement programs, including the Leadership and Ambassador Program, Retired Seniors Valued in Plano and related volunteer initiatives
Use the district's designated customer relationship management (CRM) and volunteer platforms to support outreach, communication, relationship management, reporting and program administration
Serve as the communications department liaison to the Plano ISD Partners in Education Program and support strategies to attract and sustain community partnerships, sponsorships and volunteer involvement
Research, recommend and help manage tools, processes and best practices that improve event planning, volunteer management and community engagement efforts
Supervise assigned staff and provide coaching, direction and support to ensure effective execution of responsibilities and department goals
Provide consultation on special projects and events as needed to team members and other district staff and constituents
Perform other related duties as assigned
Working Conditions:
Mental Demands:

Reading; writing; proofreading; ability to communicate effectively (verbal and written); maintain emotional control under stress
Physical Demands/Environmental Factors:

Frequent lifting and carrying equipment up to 60 pounds; frequent twisting, reaching above shoulder, bending, climbing and kneeling; exposure to electrical energy.

SM052826