Associate Manager of Programs

Teaching Matters is a national nonprofit dedicated to ensuring that every child, no matter zip code, has equitable access to great teaching. Our mission is to close the opportunity gap of a radically unequal education system for underserved and historically marginalized children. For 30 years, we have supported over 1,500 schools to advance academic achievement; deepened the teaching practice of 35,000-plus teachers, and affected the learning of over 600,000 students. We bring deep knowledge, experience, and a commitment to effective, research-based school and district support. We have a team of over 80 coaches who, together, have a successful track record of providing professional development to thousands of educators, with the overall goal of strengthening teacher effectiveness and leadership to improve student achievement.

Position summary:

The Associate Manager of Programs is responsible for supporting the operational and data management needs of the Programs & Services team. Reporting to the Director of Programs & Services and supporting Associate Directors across program areas, this role ensures that program data systems, trackers, reporting tools, and operational processes are accurate, organized, and effective.

This role serves as the central point person for program data tracking, reporting, and operational coordination. In addition to managing data collection processes, the Data Manager will build and maintain trackers, generate reports, monitor completion of deliverables, and support program leaders in using data to manage implementation effectively.

The ideal candidate is highly organized, systems-oriented, detail-driven, and comfortable managing multiple operational and data-related priorities simultaneously.

Responsibilities

Data Management, Reporting & Tracking Systems

Responsible for data collection processes across multiple initiatives and stakeholders

Support in the building and implementation of reporting systems used to monitor program implementation and deliverables

Generate regular reports for the VP, Director and Associate Directors related to participation, program progress, deliverables, and completion rates

Ensure data is collected accurately, completely, and on time

Monitor submission of required data and proactively follow up with coaches and stakeholders regarding missing or incomplete information

Maintain clean, organized, and accessible datasets for internal use and reporting

Support basic data analysis and trend tracking to inform operational decision-making and identify brightspots

Identify gaps or inconsistencies in data systems and recommend improvements to processes and tracking methods that will strengthen program implementation

Identify delays, missing deliverables, or operational risks and escalate appropriately

Support operational processes that are unique to specific projects including vendor logs, program documentation, and workflow coordination

Logistics & Administrative Support

Coordinate logistical needs for program activities and events, including:

Booking travel and accommodations

Ordering books, materials, and program supplies

Reserving meeting space, catering, and technology needs for teams and whole staff training and events

Preparing materials for meetings, professional development sessions (printing, copying, assembling packets) and school/district workshops

Setup and breakdown of events

Provide administrative support for program team staff including scheduling meetings, coordinating calendars, and supporting communications across teams

Key Qualifications

2–4 years of experience in data coordination, operations, program management, or administrative support

Strong proficiency with spreadsheets, trackers, and reporting systems (Google Sheets, Excel, Airtable, or similar tools)

Experience building and maintaining organized tracking systems and reports

Exceptional organizational skills and attention to detail

Strong written and verbal communication skills

Demonstrated ability to manage multiple priorities and meet deadlines

Ability to follow up consistently and professionally to ensure accountability

Comfort working across teams and supporting multiple stakeholders simultaneously

Experience with CRM or data systems (e.g., Salesforce, HubSpot) preferred

Perks and Compensation

This position works 12 months and is a full-time position

Salary range: $89,758 - $104,717 per year, based on experience. Starting salaries are based on metrics that are non-negotiable to ensure equitable practices.

403b options, with 6% match after one year of employment.

Full benefits available, including generous PTO and sick time.

Biannual social gatherings with the team

Hiring Window: 5/29/26 to 6/30/26

Teaching Matters is unable to hire any employees of the New York City Department of Education within one year of the end of their employment.

Teaching Matters is an Equal Opportunity/Affirmative Action Employer.

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