Interim Associate Director, Creative Services

Brooklyn Academy of Music (BAM) is a multi-disciplinary arts center located in Brooklyn, New York. For more than 150 years, BAM has been the home for adventurous artists, audiences, and ideas—engaging both global and local communities. With world-renowned programming in theater, dance, music, opera, film, and much more, BAM showcases the work of emerging artists and innovative modern masters.In the marketing department, the Interim Associate Director of Creative Services’ essential function is to plan the projects, track their progress and resolve workflow issues for any of BAM’s projects. Respond to team communication and help them troubleshoot issues or connect them with the resources they need to do their job. This role works closely with BAM's Director of Marketing to strategize departmental needs, plans and future planning.The Creative Services Department includes designers, copywriters, and a video producer who works in close collaboration with cross departmental, cross organizational colleagues, and external vendors outside of BAM. The Interim Associate Director executes and supervises all departmental project management.This is a temporary assignment from July 2026 – December 2026PROJECT INITIATION AND PLANNINGThoroughly review and gather all pertinent information for project requests to develop strategies and schedules for creative execution in collaboration with Director of Marketing and other key stakeholders and the creative team.Plan and track workflow using Adobe WorkFront software and serve as the owner and expert of our instance of the software.Facilitate the team’s project completion through thoughtful planning and project strategizing.Source print quotes, negotiate pricing (where applicable), and manage print process from artwork submission through final delivery.Collaborate with Director of Marketing on negotiation with vendors when anticipated budget is over $25,000Work with internal clients on estimates for project-specific and seasonal budgetsSet yearly pricing for frequently printed materials.SUPERVISORY RESPONSIBILITIES AND DEPARTMENTAL SUPPORTReview and adjust creatives’ schedules to ensure comparable workloads as necessary, or on requestHelp train new BAM employees on how to work with the Creative Services team.Express curiosity about creatives, their work styles and technical needs so that you can be prepared when situations arise that require informed creative problem solving.Establish and maintain new printing and manufacturing relationships to grow BAM’s vendor networkWork with internal departments to combine purchasing power and negotiation leverage for future jobsLearn basic BAM.org maintenance tasks to help quickly make urgent updates when necessary5 - 8 yrs experience in project management, specifically with creative teams / departments.BA degree or equivalent experienceAbility to communicate clearly and effectivelyKnowledge of Adobe creative suite programs, applications and functionsSkillful knowledge of project management software and applicationsAttention to detailWorking knowledge of operational systems, hardware, software and applicationsExtensive experience with Excel and Outlook systemsExtensive experience with Google operational software (sheets, slides, etc)Be strategic and highly organizedBe a team playerBe confident and proactiveCompensation: The rate for this role is $57.20hr. This position is temporary, full-time, exempt, and access to BAM's fantastic programming.Working conditions: Medium Work:The employee may occasionally exert up to 50 pounds of force, frequently walks and/or climbs stairs, lifts, carries, pushes or pulls objects, uses oral communication, has both close visual acuity and operates machines, participates in assembly, and may climb heights.Environment: The employee is subject to both environmental conditions: Activities occur inside and outside. The employee may be occasionally subject to noise to cause worker to speak loudly to be heard above ambient noise levels.Location: on site at BAM 2+ days a week, with occasional hybrid days consistent with the workload and the department’s needApplication Instructions: Must complete an online application through BAM's website - no phone calls, emails or walk-ins, please.Internal Applicants must apply through BAM's websiteEmployees must meet all of the following criteria to be considered for an interview:Completed at least 1 year of continuous, active service in current position. (Positions excluded include, but are not limited to, temporary assignments, and probationary employees)Meet the experience and skills requirements as outlined in the job postBe employed in the current position for at least one yearPerformed in a satisfactory manner without any corrective actions in the last 12 monthsBrooklyn Academy of Music is an Equal Opportunity Employer. BAM recognizes that historic institutional practices lead to a non-inclusive environment and is working to address diversity and inclusion in all forms. Individuals in BAM are experiencing their own pace during this process, which is not uncommon when addressing power and privilege. The Marketing department supports and continues to take part in this process.
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