Insidesource is hiring: Coordinator, Community Administrative Support in Bay Cou

By nurturing a culture where everyone experiences a deep sense of belonging and equity of opportunity, we will uphold our vision to "unleash human and business potential." We commit to being an anti-ism workplace and embedding diversity, equity, and inclusion throughout our business.
The Spec Specialist plays a critical role in supporting the design team by developing accurate, detailed, and order-ready furniture specifications, primarily focused on ancillary products. This role acts as a strategic partner to designers, ensuring selections are aligned, documented, and executable. You will help streamline the design-to-order process by managing quote requests, finish selections and specification development allowing designers to remain focused on high-value, billable work.
Partner closely with the design team to support ancillary furniture specification and order-ready documentation
Prepare complete, accurate, and order-ready specifications aligned with project requirements
Request, manage and coordinate vendor quote requests and share with internal teams
Utilize tools such as Miro boards to organize and finalize furniture and finish selections
Ensure all specifications align with pricing, lead times, and project constraints
Track and organize specification data to support efficient order entry
Maintain clear, timely communication with designers, sales, and project managers
Audit or request audit specifications and revise for completeness and accuracy prior to order entry. Embody diversity, equity, and inclusion in our Insider community and business practices.
2+ years of experience in furniture specification, interior design support or related industry role.
~ Proficiency in tools such as CAP Worksheet, CORE, Miro, Microsoft Office Suite, and Teams
~ Strong knowledge of contract furniture systems and ancillary products
~ High attention to detail with a commitment to accuracy and quality
~ Ability to manage multiple priorities and deadlines in a fast-paced environment
~ Ability to manage time and organize tasks independently
~ Actual compensation will be determined based on factors such as experience, skills, qualifications, geographic location and internal equity.