Senior Workplace Coordinator
- San Francisco, CA (ONSITE M-F)
- 12-month contract
- $45-$55/hr pay rate + Benefits
Continuum Recruiting is helping our client find a Senior Workplace Coordinator to serve as the on-site lead for their San Francisco office, keeping operations running smoothly while delivering an exceptional experience for employees and visitors alike.
In this role, you'll own day-to-day workplace operations at the San Francisco location and partner closely with the Cambridge-based Office Manager to ensure consistency across both offices. You’ll manage vendors, support events and onboarding, provide administrative support, and help extend company-wide workplace programs, including AI-enabled workflows and general-purpose robots, to the San Francisco team.
We’re looking for a resourceful, hospitality-minded individual who thrives in a fast-paced startup environment, wears many hats with ease, and is excited about the future of robotics and modern workplace operations.
As a Senior Workplace Coordinator, you'll:
- Lead day-to-day on-site workplace operations for the San Francisco office—including front-of-house management, mail and shipping, supplies and snacks inventory, and meeting space readiness—in close partnership with the SF facilities team and the Cambridge Office Manager.
- Act as the primary point of contact for San Francisco employees and visitors, resolving workplace needs and issues promptly and professionally.
- Coordinate local vendors in support of workplace operations and track contracts, invoices, and service quality in partnership with the Office Manager.
- Provide administrative support across the San Francisco office, including calendar coordination, travel arrangements, expense processing, and document preparation.
- Work cross-functionally across Business Operations to support onboarding and offboarding logistics for San Francisco employees, including desk setup, badge access, and welcome experience.
- Coordinate in-office events, team lunches, all-hands logistics, and hosting of visiting employees and leaders.
- Work closely with the Cambridge-based Office Manager to ensure consistency in workplace policies, vendor standards, budgets, and employee experience across both offices.
- Provide on-the-ground visibility, feedback, and local execution for company-wide workplace initiatives.
- Maintain regular operating rhythms (check-ins, reporting, status updates) to ensure alignment and accountability across time zones
- Identify opportunities to improve San Francisco workplace operations and partner with the Office Manager to implement them.
- Adopt and promote practical uses of AI tools and general-purpose robots to streamline office workflows (e.g., booking systems, automated support, logistics assistance).
- Help ensure compliance with safety, accessibility, and workplace regulations specific to the San Francisco office.
- Wear many hats—comfortably shifting priorities to pitch in on ad-hoc projects that support the broader team.
Qualifications:
- 5+ years of experience in workplace coordination, office operations, executive/administrative support, or a similar role in a fast-moving organization
- Demonstrated ability to manage multiple priorities simultaneously with strong organizational skills and attention to detail
- Excellent written and verbal communication skills
- Proficiency in Google Workspace (including Calendar, Docs, and Sheets)
- Experience managing vendors and supporting workplace budgets
- Comfortable working across time zones and partnering closely with a remote manager
- Proficiency with modern productivity and collaboration tools, and comfort adopting new systems and technologies to improve efficiency
Bonus Qualifications:
- Experience supporting offices in technology, robotics, AI, or other engineering-driven environments
- Familiarity with AI-assisted tools, automation platforms, or smart workplace systems
- Experience supporting a satellite or secondary office operating in partnership with a headquarters location
- Passion for robots and creating thoughtful, future-forward workplace experiences
Benefits:
· Pre-tax commuter benefits
· Employer-subsidized healthcare benefits
· Flexible Spending Account for healthcare-related costs
· Employer covers all costs for short- and long-term disability and life insurance
· 401k package
· PTO and Sick Days