Senior Program Manager

Role Summary :
We are seeking a Senior Program Manager to lead the end-to-end planning, coordination, and execution of a flagship senior leadership conference for 80–90 L8+ executives. This role requires a seasoned professional who can integrate AI-focused content strategy, executive engagement, large-scale event logistics, and cross-functional program management to deliver a transformative multi-day experience that drives leadership development, AI fluency, and organizational change.

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The ideal candidate has 10+ years of global program management experience with demonstrated success in designing and delivering executive-level conferences focused on emerging technology (AI/ML), leading through change, and leadership development at scale.

Key Responsibilities :
Program Management & Strategy
Own end-to-end program lifecycle for a multi-day executive leadership summit (80–90 attendees, L8+ audience) from concept through post-event analysis
Develop and manage the strategic agenda in partnership with executive sponsors, ensuring alignment to themes of AI fluency, leadership in the AI era, and organizational transformation
Drive content strategy that addresses multiple AI readiness levels (from AI-curious to advanced practitioners), incorporating hands-on workshops, featured speakers, breakout tracks, and innovation showcases
Define and execute a registrant engagement strategy including pre-event surveys, AI readiness assessments, and personalized track recommendations
Manage cross-functional dependencies across engineering, ML training teams, executive engagement, customer connection (VoC), and diversity & inclusion partners
Establish governance cadence including weekly planning syncs, milestone reviews, and executive sponsor briefings

Event Coordination & Logistics:
Manage all venue logistics (corporate HQ campus), including room assignments, AV requirements, catering, registration systems, attendee communications, and transportation
Coordinate speaker program: source, confirm, and brief C-suite and VP-level speakers; manage session scheduling, rehearsals, and day-of speaker support
Plan and execute networking events including pre-summit reception, seated dinners, partner social events, and community give-back activities
Manage vendor relationships (marketing/event agencies, external training providers) including SOW development, invoicing, and deliverable tracking
Oversee registration management via Smartsheet or equivalent tooling; track RSVPs, manage waitlists, and communicate logistics to attendees
Lead day-of execution including run-of-show management, on-site troubleshooting, and real-time schedule adjustments

Executive Engagement & Stakeholder Management:
Partner directly with executive sponsors (Director/VP level) to curate the summit vision, secure high-profile speakers, and align content to strategic priorities
Engage with CEO/SVP offices to explore executive participation (keynotes, fireside chats, opening/closing remarks)
Coordinate with internal AI subject matter experts, Machine Learning University (MLU) training teams, and innovation labs to deliver hands-on technical content appropriate for a non-technical senior audience
Collaborate with employee engagement groups, affinity networks, and community partners to integrate inclusion, community service, and cultural programming
Manage proposal intake from internal teams seeking agenda time; evaluate alignment with summit objectives and make inclusion/exclusion recommendations

Content & Curriculum Design
Architect multi-track programming that balances AI skill-building (prompt engineering, agentic workflows, GenAI) with leadership development (change management, career navigation, team enablement)
Design breakout sessions with tiered complexity: foundational AI literacy through advanced build workshops (AI agents, custom solutions, Vibe Coding)
Integrate Voice of Customer programming, Responsible AI governance panels, and innovation showcases to provide well-rounded executive development
Develop post-summit action planning frameworks ensuring attendees leave with specific 30-day commitments and measurable outcomes

Measurement & Continuous Improvement
Design and administer pre/post event surveys to measure AI readiness growth, session effectiveness, and leadership development outcomes
Produce post-event reports with quantitative metrics, attendee feedback synthesis, and actionable recommendations for future iterations
Maintain year-round community engagement strategy to sustain momentum between annual summits

Basic Qualifications :
10+ years of global program management experience with a track record of delivering executive-level conferences or leadership summits
Demonstrated experience planning and coordinating events for 75–200+ senior leaders (L8/VP and above)
Experience designing conference content focused on AI, emerging technology, or digital transformation xsgimln for non-technical executive audiences
Proven ability to manage complex, multi-stakeholder programs across geographies with competing priorities and ambiguous requirements
Experience engaging and briefing C-suite executives, sourcing keynote speakers, and managing high-visibility executive programs
Strong written and verbal communication skills; ability to produce executive-level documents, proposals, and post-event reports
Bachelor's degree in Business, Communications, Event Management, or related field

Preferred Qualifications :
Experience in leadership development program design focused on change management, organizational transformation, or executive coaching
Familiarity with AI/ML concepts, generative AI tools, and the ability to curate technically rigorous content for senior leaders across multiple readiness levels
Experience managing vendor/agency relationships for large-scale events including SOW management, invoicing, and creative direction
Track record of building community engagement programs that sustain impact beyond individual events
PMP, PgMP, or similar program management certification
Experience working within affinity group or employee resource group (ERG) programming to integrate inclusion, equity, and community-building into executive events
Knowledge of event technology platforms (Smartsheet, registration systems, survey tools, virtual/hybrid event platforms)

Work Environment :
Travel: Up to 20%, concentrated around summit planning milestones and event execution
Reports to: Director, Global Delivery Organization / Executive Sponsor