Proposal Coordinator

Reporting to: Head of Marketing & Communications
Overview of Role The Proposal Coordinator will be responsible for creating and editing content and overall production of proposals, capability statements, and other related marketing materials. In addition, the Proposal Coordinator will facilitate the creation of proposal-related documentation, including firm profiles, experience, resumes, and maintain proposal templates.
Essential Functions Develop and produce polished client submissions and marketing materials
Content development, including writing, editing, and proofreading
Perform quality assurance reviews to ensure accuracy, consistency, and compliance
Assist with Go/No-Go processes and proposal planning efforts
Coordinate proposal production and delivery efforts, including leading kickoff meetings, proposal reviews, and assisting with interview preparation
Develop graphics, layouts, and visual materials that enhance proposal quality and presentation
Maintain company brand standards through templates, presentation materials, graphics, supporting tools, and proposal library resources
Continuously seek opportunities to improve proposal processes and workflows
Collaborate effectively with technical staff, leadership, and marketing teams
Strong professional writing, editing, and graphic/layout design skills required
Ability to manage multiple projects, deadlines, and competing priorities in a fast-paced environment
Excellent oral, written, and interpersonal communication skills
Detail-oriented with strong organizational skills and ability to meet tight deadlines
Proficient in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook
Proficiency in Adobe InDesign required; experience with Adobe Illustrator and Adobe Photoshop preferred
Occasionally attend virtual client meetings, proposal interviews, and conferences as needed
Support additional marketing initiatives as assigned
The ideal candidate will demonstrate a positive proactive approach to the role, and will be committed to delivering customer service excellence, with good commercial results.
Qualifications BA/BS in marketing, communications, English, journalism or a related field or equivalent work experience
3 years’ experience in preparing proposals in an A/E/C environment
Physical Requirements and Working Conditions Indoor office environment. May require work on site location when necessary.
Equipment used includes computers and standard office machines.
Essential physical tasks include: the ability to work on a computer and the ability to answer and speak on a telephone.
RLB is an Equal Opportunity Employer. This company does not and will not discriminate in employment and personnel practices based on race, sex, age, handicap, religion, national origin or any other basis prohibited by applicable law. Hiring, transferring and promotion practices are performed without regard to the above listed items.

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