Marketing Coordinator

Marketing Coordinator – Chicago-Based | On‑Site
Why Join Midwest Express Clinic
At Midwest Express Clinic, “Express is our middle name.”

We deliver fast, high-quality healthcare with heart — providing a convenient alternative to ER visits and traditional doctor’s appointments for non‑emergent care.

We are one of the fastest‑growing urgent care providers in the Midwest, with 50+ clinics and continued expansion ahead.

Our culture is grounded in PACT

Positive – we bring solutions and energy

Accountable – we own outcomes

Compassionate – we care for patients and each other

Teamwork – we win together

This is a place where you can make an impact quickly, grow your career, and be part of building something meaningful.

The Role
We are seeking a highly organized, execution‑focused Marketing Coordinator to help drive accountability, communication, and operational excellence across all marketing initiatives. This is not an entry‑level role. The ideal candidate brings experience coordinating marketing programs, managing vendors, tracking budgets and performance metrics, and supporting multiple concurrent projects in a fast‑paced environment.

This role serves as a key connector between internal stakeholders, agency partners, vendors, and field operations. Success requires strong project management skills, attention to detail, business acumen, creativity, and the ability to keep projects moving from concept through execution.

The Marketing Coordinator will play a critical role in supporting brand growth, community engagement, clinic expansion efforts, digital marketing initiatives, and operational marketing effectiveness across MEC’s growing footprint.

What You’ll Own
Marketing Operations & Project Coordination

Coordinate marketing initiatives from planning through execution

Attend marketing meetings, document key decisions, track action items, and ensure timely follow‑up

Maintain project timelines and communicate status updates to stakeholders

Identify roadblocks and proactively elevate risks or delays

Support cross‑functional marketing projects involving operations, clinical leadership, recruiting, and executive teams

Help improve marketing processes, organization, and accountability

Vendor & Agency Management

Serve as a primary liaison between MEC leadership and marketing agencies, vendors, and external partners

Track agency deliverables, timelines, and performance expectations

Monitor vendor accountability against agreed‑upon goals and KPIs

Coordinate recurring agency meetings and follow‑up communications

Assist with vendor onboarding, contracts, and invoice tracking

Budget & Performance Tracking

Monitor marketing budgets and spending across multiple initiatives

Review invoices and maintain accurate expense tracking

Support budget forecasting and reporting

Track and report key marketing metrics, campaign performance, and vendor results

Maintain marketing dashboards and KPI scorecards

Help evaluate return on investment across marketing programs

Brand Management & Clinic Experience

Support maintenance and evolution of MEC brand standards

Assist with clinic branding refresh projects and signage initiatives

Maintain clinic look books and marketing asset libraries

Ensure brand consistency across marketing materials and clinic locations

Participate in marketing audits and reputation management initiatives

Events & Community Outreach

Coordinate field marketing activities, community outreach events, grand openings, and local partnerships

Assist with event planning, logistics, vendor coordination, and execution

Support internal marketing initiatives tied to new services, provider launches, and clinic growth efforts

Track event outcomes and marketing impact

Digital Marketing & Content Support

Support social media content planning and execution

Assist with video production, photography coordination, and content creation

Coordinate marketing asset development with internal teams and external partners

Support SEO, Google Ads, digital advertising, and online reputation initiatives

Assist with AI‑enabled marketing workflows and content generation processes

Analytics & Reporting

Maintain marketing dashboards and reporting tools

Analyze campaign performance and identify opportunities for improvement

Monitor online reviews, reputation metrics, and patient engagement trends

Prepare recurring reports for leadership review

Ensure data accuracy and reporting consistency

Qualifications
Required

Bachelor’s degree in Marketing, Communications, Business, or related field

3+ years of marketing coordination, marketing operations, project coordination, or related experience

Experience working with marketing agencies, vendors, or external partners

Experience managing multiple projects simultaneously

Strong organizational and follow‑through skills

Excellent written and verbal communication skills

Advanced proficiency with Microsoft Office, particularly Excel and PowerPoint

Experience tracking budgets, invoices, or project expenses

Ability to work independently while managing competing priorities

Preferred

Healthcare, multi‑site retail, franchise, or consumer services experience

Experience with project management platforms

Understanding of SEO, Google Ads, digital marketing, and marketing analytics

Experience supporting social media, content creation, or video production

Familiarity with Canva, Adobe Creative Suite, or similar design tools

Experience utilizing AI tools to improve marketing efficiency and execution

What Success Looks Like

Improve visibility and accountability across all active marketing projects

Ensure agency and vendor deliverables are tracked and executed on time

Maintain accurate marketing budget and spend tracking

Improve marketing KPI reporting and performance visibility

Support successful execution of clinic openings, service launches, and community events

Help strengthen MEC’s brand consistency and patient engagement efforts

Create scalable processes that improve marketing organization and execution

Compensation
The expected salary range for this position is $70,000‑75,000 depending on experience, skills, and qualifications.

Benefits
Midwest Express Clinic is proud to offer a competitive selection of employer‑sponsored medical, dental, vision, and short‑term disability plans to meet the diverse needs of our employees and their families. Employees can also opt into a wide range of voluntary benefits including Flexible Spending Accounts (FSA), Health Savings Accounts (HSA), Dependent Care, commuter benefits, life insurance, critical illness, and pet insurance.

We offer a company‑sponsored 401(k) plan with employer match to support long‑term financial wellbeing. Full‑time employees are also eligible for Paid Time Off and wellness benefits, because we believe in building a career that supports both performance and balance.

Equal Opportunity Employer
Midwest Express Clinic is an equal opportunity employer and is committed to creating an inclusive environment for all employees. We do not discriminate on the basis of race, color, religion, sex, pregnancy, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, military or veteran status, or any other characteristic protected by applicable federal, state, or local laws.

Reasonable Accommodation
Midwest Express Clinic is committed to providing reasonable accommodation to applicants with disabilities throughout the hiring process. If you require assistance or accommodation, please contact our HR team at humanresources@midwestexpressclinic.com.

E-Verify
Midwest Express Clinic participates in E-Verify to confirm the employment eligibility of all newly hired employees.

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