Project Coordinator for High Growth Digital Marketing Agency

Fast paced, digital marketing agency seeks a self‑motivated individual to provide day‑to‑day administrative support. We are looking for someone to help ensure smooth implementation of agency support, to‑do progress on projects, and quality control. We need someone to track responsibilities, tasks, and projects and drive accountability and communication.

This is a great position for you if you like organizing tasks and holding people accountable to completed tasks.

All while contributing to a high growth, digital marketing team.

If you’ve created a process to organize every single thing in your life, we would like to meet you.

It’s an important job with a lot of responsibility. Keep reading if you have what it takes to get the job done…

Responsibilities

Supports account team in daily deliverables, activities, budgets, meeting agendas, meeting reports, and deadlines for creative digital and social media campaigns

Coordinate and assist in the administration of activities between outside vendors and Patient Pipeline

Serve as primary administrative hub for the agency

Report client success numbers to COO on a weekly basis, to clients on a monthly basis

Work hand‑in‑hand with paid ads team to ensure quality checks and marketing automation functionality

Field questions and coordinate needs from Phone Center Team

Quarterly agency expense rendering and sending monthly invoices to clients

Assist CEO with in‑office, day‑to‑day needs

Required Skills

Extensive attention to tracking of details

Excellent time management, organizational and project prioritization skills with a strong attention to detail

Very comfortable with Google Drive (docs, sheets, etc.), Google Chat and Facebook Messenger

Positive attitude, hunger to learn and be challenged to grow personally

Ability to work independently and proactively

Bring Your Ideas
We are not a top‑down organization. Ideas are welcomed and current processes must always be challenged in order for all of us to grow.

Location
You will have your own office inside our private office suite within Workflow Coworking in Urbandale/Windsor Heights.

Honesty and Integrity
We always, always strive to do the right thing. Especially when no one is looking. Our team members must do the same.

Hours and Compensation
Full‑time position but may be flexible on hours for the right candidate. Compensation starts at $40k – $50K per year, can increase based on experience. 3 weeks vacation. 401K offered and a health insurance stipend offered.

Patient Pipeline is a digital marketing agency that works exclusively with Refractive Surgery (LASIK) practices. We push the boundaries of marketing with new ideas which has made us an upcoming leader in ophthalmology. We're based in Iowa, yet serve surgeons all over the US and Canada.

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