Editorial Coordinator

Summary of Responsibilities
The Editorial Coordinator supports IAIA’s Office of Institutional Communications efforts by writing, editing, and proofreading content across all platforms—social media, website, press releases, print, and broadcast media—under the direction of the Chief Communications Officer (CCO).

Essential Position Functions
Serve as editor for written copy produced by IAIA Office of Institutional Communications under the direction of the CCO. Proofread documents prepared by the Office of Institutional Communications, and others, as necessary. Research, create, and revise copy that is disseminated to the IAIA Community, both internally and externally. Assist with livestream events on campus and at the museum, events on Eventbrite, the IAIA Community Calendar, and submit to online and paper calendars, and other duties as assigned.

Write content for IAIA’s social media platforms (Facebook, Instagram, LinkedIn, Twitter, Google My Business, and others) covering IAIA faculty, students, programs, and departments, as well as IAIA’s core values

Serve as a primary liaison to all departments to create stories and articles, which includes in-person and virtual communications with IAIA community members, as well as external communications when necessary

Write, conduct, record, and transcribe interviews with IAIA community members

Conduct research for obtaining in-depth information on topics and fact‑checking, including for pre‑existing content

Write, proof, and edit content, from various offices, divisions, and departments within the IAIA community, to ensure uniformity of style and voice, with guidance from the Chief Communications Officer

Attend meetings and participate in planning for future events

Advise the Office of Institutional Communications’ student‑worker during the Spring and Fall semesters (Student‑worker may work up to 20 hours per week.)

Requirements
Required Experience
Bachelor’s degree in a relevant field and at least six years of current, direct, and comparable experience and strong writing, editing, and proofreading skills.

Working knowledge of content management systems like Asana, Dropbox, WordPress, Constant Contact, Wufoo, Survey Monkey, and Mailchimp. Familiarity with Apple Mac hardware and software required.

Knowledge, skills, and ability to work with a myriad of constituents in a professional manner, including IAIA students, alums, trustees, staff, and faculty, as well as external organizations, such as museums, cultural programs, and institutions, that IAIA community members are involved with, as necessary. Maintain a high level of confidentiality with the Chief Communications Officer and their direct reports.

Proven expertise and experience with writing, copy editing, and proofreading. Ability to adhere to style guide rules for the institution.

Experience with Microsoft Office Suite and Apple programs such as Pages, Notes, Numbers, etc.

Familiarity with Native and Indigenous cultures, issues, and perspectives, and education and arts organizations.

Required Knowledge, Skills, and Abilities

Excellent oral and written communication skills

Knowledge of Associated Press Stylebook and Chicago Manual of Style, proofreading marks, and other standard written communication practices

Demonstrated expertise in communicating clearly and effectively with diverse peoples and groups

Proven ability in working successfully with faculty, students, staff, trustees, and volunteers as related to position responsibilities

Demonstrated social awareness, emotional intelligence, and cultural knowledge

Proven skill and ability to present a pleasant, courteous, and professional demeanor and presence

Confidentiality: Adherence to appropriate standards of conduct and ethics, including confidentiality, integrity, and honesty

Must have excellent performance‑related skillset

Following and or complying with senior management directives

Exhibiting the ability to adapt effectively to changing work environments

Cooperating and collaborating respectfully with others

Participating in proactive problem solving

Proven ability to work with minimal supervision, begin projects independently (or as assigned), conclude projects or assignments on a timely basis, and produce materials by deadlines

Demonstrate compliance with all applicable and essential IAIA policies, processes, and/or procedures

Work requires proficient use of a wide range of communications’ computer applications, as well as proficient use of other devices and equipment

Ability to review a wide range of communications information effectively and efficiently

Ability to perform other duties as assigned.

Working Conditions

Position is in‑person and full‑time in an office environment on the IAIA campus.

Ability to sit at a desk for extended periods of time

Ability to stand during events for extended periods of time

Ability to reach for, grasp, and extend hand or arm in any direction as part of completing essential administrate and support tasks

Ability to effectively use a keyboard, mouse, and computer for extended periods of time

Ability to lift and maneuver items weighing over 20 pounds

Requires occasional attendance at planned and off‑campus and after‑hours activities, including special events, photography sessions, and other job‑related venues; responsible for transportation to campus, museum, and external events

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