Classified: Office Manager

Title: Office Manager- Site

FLSA Status: Exempt

Work Calendar: 260-262 days

Compensation: Classified Exempt Compensation Guide (Starting Salary: $54,314)

Essential Duties And Responsibilities

Manages the daily operations of the Principal's Office

Organizes and supervises the workflow of the Principal's Office

Delegates matters of non-confidential activities to other support staff as needed to meet deadlines

Completes reports (including monthly Principal's report for the Governing Board), handles student records, prepares schedules, and prepares a variety of fiscal and statistical reports as requested

Manages distribution and return of school building keys and access badges

Answers phone, takes and relays messages, places outside phone calls for teachers, greets public, and responds to inquiries from parents, students, and school personnel

Maintains appropriate files as required

Maintains a daily working calendar schedule for principal, assistant principals, and staff. Makes appointments, schedules meetings and notifies participants, including coordination of staff parties, new teacher meetings and luncheons

Assists school administration with interviews and hiring paperwork

Orders supplies and keeps accounts as needed

Handles mail and all correspondence, including bulk mailings and confidential mail

Trains hourly office employees (attendance, assistants, etc.)

Serves as liaison between parents, community members, business salespeople and administration

Maintains up-to-date master calendar and bell schedule

Fills in for school nurse as needed for non-emergency care

Makes travel arrangements such as lodging, registration, and flight arrangements for staff and administrators

Attends graduation meetings; organizes and arranges and orders necessary equipment, facilities, and personnel; updates graduation committee members regarding status of pending ceremony; and communicates the plan for graduation with faculty and staff in a timely manner

Supports new administrators during their transition period

Collects and edits classified personnel time sheets, requests to be absent, etc. and sends to payroll

Supports other administrative assistant in the preparation of documentation and correspondence for long‑term suspension hearings

Attends various meetings as required by the District to ensure continuing professional development and legal compliance

Creates, writes and updates procedures required for efficiency and audit compliance

Maintains users and access changes in district accounting system

Maintains confidentiality of information regarding students, staff, parents and school issues

Provides a welcoming atmosphere for students, staff, parents and community

Performs responsibilities in an ethical and professional manner

Maintains punctual and regular attendance

Performs other related duties as assigned

Knowledge, Skills And Abilities Required
To perform the job successfully, an individual must be able to perform each essential duty satisfactorily. The qualifications for this job description are representative of the knowledge, skill and/or ability required.

Education / Certificate

Must possess high school diploma or equivalent supplemented by appropriate business courses

Must have and maintain a valid IVP Arizona Fingerprint Clearance Card

Experience

Minimum of five years of secretarial experience, preferably in a school setting

Strong problem‑solving skills; attention to detail, accuracy, timelines and deadlines

Knowledge and experience working on the Visions accounting software program

Strong analytical and problem‑solving skills

Must be 21 years of age or older upon hire

Communication Skills

Strong writing, literacy, and communication skills; uses effective communication strategies to interact with a variety of audiences

Bilingual communication is beneficial

Computer/Technology Skills

Knowledge of Google Suites

Proficient with Microsoft Office Suite or related software

Physical Demands

Must be able to lift and carry materials and packages weighing up to 20 pounds

Must be able to push, pull or otherwise move boxes and materials

Must be able to bend at the waist and/or use appropriate lifting postures

Working Conditions

Must be able to tolerate a semi‑private working environment

Must be able to tolerate prolonged periods of sitting and computer work

Must be able to multitask

Must be able to be flexible with work hours including evenings and weekends

Equal Employment Opportunity
The District provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, the District complies with applicable state and local laws governing nondiscrimination in employment. The District expressly prohibits any form of workplace discrimination or harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.

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