Marketing and Graphics Coordinator Job at CetraRuddy Architecture in New York

CetraRuddy
CetraRuddy is an award-winning architecture and interior design firm working across multiple market sectors with top developers and institutions. Our practice is grounded in a belief that thoughtful design improves daily life, and that the best work emerges from close collaboration between architects, interior designers, clients, and the communities our projects serve.

We balance the creative ambition of a design‑driven studio with the rigor and infrastructure of an established practice. Our collaborative, collegial culture and shared passion for design excellence shape how we work and contribute to the firm’s next chapter.

The Role
CetraRuddy is seeking a Marketing and Graphics Coordinator to work in a creative, entrepreneurial environment, contributing to the firm’s strategic initiatives across marketing, business development, public relations, and research. This entry‑level role is designed for someone early in their career who is eager to learn the full breadth of marketing and business development in an architecture and interior design firm. The coordinator works closely with the marketing and business development team, including the Marketing Manager, Business Development Manager, Visual Communications and Graphics Coordinator, and Proposal Manager, and collaborates directly with firm principals and design staff. This position reports to the Director of Marketing and Business Development and is based in our New York City office in a hybrid, highly collaborative working environment.

Key Responsibilities
Marketing & Graphics Support

Support the production and maintenance of marketing materials across the firm

Provide support to the team and work in close coordination with the Visual Communications and Graphics Coordinator

Work with principals, design staff, and marketing team members to develop and produce marketing materials

Work closely with marketing team members to develop and implement updated brand guidelines across a range of areas including collateral, website, print, and digital

Aid in the development of new marketing materials for strategic initiatives, including custom presentations, portfolios, books, campaigns, and mailings

Configure and deploy email campaigns and reporting

Develop, maintain, and update marketing materials and digital files, including firm contact lists, project information forms and descriptions, resumes, and visual/photography assets

Assist in maintaining up‑to‑date brand consistency across collateral, templates, and standards

Business Development Support

Provide hands‑on support to the firm’s business development efforts, including research, database maintenance, and production of pursuit materials

Work with principals, design staff, and marketing team members to support proposals for both public and private entities

Maintain and update firm CRM database for business development and marketing efforts

Support sector‑specific business development efforts, including event coordination and tracking

Maintain and update files commonly used in proposals (resumes, project info and sheets)

Support BD manager as needed with in‑depth research on potential new markets, clients, and projects, and synthesize findings into clear, concise summaries for the team

PR, Digital, & Communications Support

Support the firm’s external communications presence across PR, digital, and social media channels

Support PR efforts, including press releases, articles, industry conference tracking, and principal speaking engagements

Support the firm’s social media presence and collaborate on content strategy

Help maintain a current photo and project library for use across digital and printed communications

Qualifications

Bachelor’s degree

0–2 years of experience in marketing, communications, business development, or related field

Strong written and verbal communication skills

Ability to work effectively in a team environment

Creativity and sensitivity to high‑quality design

Proficiency or working familiarity with Adobe Creative Suite

Proficiency in InDesign, Photoshop, and Illustrator

Microsoft Office Suite (Word, PowerPoint, Excel, Outlook, Teams)

Social media and digital platform familiarity

Ability to organize research into clear and concise information

Highly organized, detail‑oriented, and quality conscious

Ability to manage multiple projects, deadlines, and shifting priorities

Punctual, diligent, and professional

Can‑do attitude and willingness to lead, innovate, use initiative, and collaborate as a team player

Preferred Qualifications

Prior experience supporting marketing, business development, or proposals in an architecture, interior design, or engineering firm

Familiarity with awards submission processes in the AEC industry

Interest in pursuing a long‑term career path in marketing, business development, or visual communications within the design industry

Familiarity with CRM or CMS database platforms

Video production and editing experience a plus

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In Summary: CetraRuddy is seeking a Marketing and Graphics Coordinator to work in a creative, entrepreneurial environment . This entry‑level role is designed for someone early in their career who is eager to learn the full breadth of marketing and business development in an architecture and interior design firm .

En Español: CetraRuddy es una empresa de arquitectura e interiorismo galardonada que trabaja en múltiples sectores del mercado con los principales desarrolladores e instituciones. Nuestra práctica se basa en la creencia de que el diseño reflexivo mejora la vida cotidiana, y que el mejor trabajo surge de la estrecha colaboración entre arquitectos, diseñadores de interiores, clientes y las comunidades a las que sirven nuestros proyectos. Equilibramos la ambición creativa de un estudio orientado al diseño con el rigor y la infraestructura de una práctica establecida. Esta posición reporta al Director de Marketing y Desarrollo Empresarial y se basa en nuestra oficina de la ciudad de Nueva York en un entorno de trabajo híbrido, altamente colaborativo. Responsabilidades claves de marketing y apoyo gráfico Apoyar a la producción y mantenimiento de materiales de mercadeo en toda la empresa Proporcionar soporte al equipo y trabajar en estrecha coordinación con el coordinador de comunicaciones visuales y gráficas Trabajar con los directores empresariales, personal de diseño y miembros del equipo de comercialización para desarrollar y producir materiales de mercadotecnia Trabajar en estrecho contacto con los miembros de nuestro equipo de marketing para elaborar e implementar pautas de marca actualizadas en una variedad de áreas como garantía, sitio web, impresión y ayuda digital En el desarrollo de nuevos materiales de marketing de iniciativas estratégicas, incluidas presentaciones, portafolios, libros de soportes y servicios de apoyo Asociarse con el equipo de gestión de contenidos de correo electrónico y informes creativos Trabajo con los principales directivos de negocio, funcionarios de redes sociales Equipo de base de datos y equipos de conocimientos, diseñadores de información o profesionales Proficiencia y asesoramiento de las empresas Propuestas de comunicación y sus esfuerzos para mantenerse establecidos y mejorar la calidad de los procesos de investigación y desarrollo de productos y proyectos, así como los trabajos relacionados con las relaciones públicas Obras clave de negocios (incluyendo la creación y la actualización)