Executive Assistant to Founder – PR (Fashion, Beauty, Lifestyle)

Los Angeles, CA (In-Person)

KBPR is a boutique PR and talent management agency specializing in fashion, beauty, and lifestyle brands. The agency works closely with brands, creators, and talent to execute PR campaigns, influencer partnerships, and brand activations.

We are seeking a highly organized and detail-oriented

Executive Assistant

to support the founder and assist with daily operations across PR campaigns, talent management, and agency logistics.

This role is ideal for someone who has

prior experience working in fashion PR, influencer marketing, talent management, or a similar agency environment

and understands the pace, communication style, and expectations of the industry. The position requires someone who can manage details, execute tasks efficiently, and help keep multiple projects moving forward smoothly.

Key Responsibilities
Executive & Operational Support

Manage calendar scheduling, meetings, and call coordination

Assist with email management and daily communications

Track tasks, timelines, and project progress across multiple clients

Maintain organized internal documents, trackers, and systems

Coordinate travel, appointments, and logistical needs

Campaign & Talent Management Coordination

Track influencer campaign deliverables and deadlines

Assist with brand partnership coordination and logistics

Coordinate product shipments and gifting for creators, editors, and partners

Maintain campaign and partnership trackers

Assist with managing creator communications and scheduling

Event & Activation Support

Assist with sourcing items, vendors, and materials for brand events and activations

Coordinate logistics for events and production needs

Help organize production schedules and vendor coordination

Assist with event preparation and occasional on-site support

Financial & Operational Support

Assist with preparing and sending client invoices

Track invoice status and follow up on outstanding payments when needed

Maintain organized billing and payment records

Assist with preparing client agreements and internal financial documents

Administrative & Research Tasks

Research vendors, services, and sourcing requests

Coordinate orders, deliveries, and operational needs

Assist with preparing internal documents, decks, and reports

Ensure tasks and requests are completed accurately and on time

Qualifications

2 years of experience in fashion PR, talent management, influencer marketing, or a similar agency environment

Experience in a fast-paced PR agency or talent management environment strongly preferred

Strong understanding of influencer partnerships, brand collaborations, and PR campaign workflows

Exceptional attention to detail and organizational skills

Ability to manage multiple priorities in a fast-paced environment

Proactive and solutions-oriented mindset

Strong written and verbal communication skills

Tools & Skills

Google Workspace (Docs, Sheets, Slides)

Experience managing trackers, timelines, and project workflows

Comfortable coordinating across multiple clients, creators, and vendors

Role Details

Full-time, in-person position based in Los Angeles

Work directly alongside the founder on client campaigns, partnerships, and brand activations

Opportunity to grow within a fast-growing PR and talent management agency

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