Communications/PR Intern. Job in Bristol LilyLifestyle Jobs

Comms/PR Intern Job Description
Job Title:

Communications Intern

Department:

Communications

Status:

Hourly

Reports to:

Director of Communications

Knowledge and Skill Requirements

Proficient in Microsoft Office programs. Familiarity with creating and editing website content and newsletter design/layout and video editing preferred

Ability to work within tight time frames and simultaneously manage several projects.

Excellent interpersonal, oral and written communication skills.

Must be organized and extremely detail‑oriented.

Must be able to travel as needed.

Must be willing to work weekends, long hours.

Strong at prioritizing and executing in a fast paced environment.

Essential Functions and Responsibilities
Non‑Event Time

Assist and service local/regional media

Driving media and/or dignitaries to lead‑up PR events, delivering cakes, credentials and media materials to outlets, updating media contacts (in Excel and in MailChimp)

Work with Comms team to file and distribute media credentials for all events

Assist with community & school programs (K‑12 & college) (Dale Jr scholarship and as assigned)

Assist with track tours, visiting travel writers, CVB and chamber tours, potential clients etc.

Secure speaking opportunities and panel discussion involvement for senior executives

Assist with promotions/programs including but not limited to driver appearances, corporate/season ticket holders and fan events, etc.

Assist with writing fact sheets and driver bios pertaining to events held at Bristol Motor Speedway (BMS) and Bristol Dragway (BD) as assigned

Assist with collecting materials, photos and posting of content for BMS Website, BMS Speedreads site, as well as souvenir programs.

Contribute content for Social Media

Assist with posting BMS content on Facebook, Twitter, Instagram etc., with a strong understanding of company message, policy, etc.

Assist communications team with tactic assignments during emergency situations.

Purchase and deliver thank you gifts & submit payment details to finance following BMS procedures

In charge of mailing all PR correspondence

Organize materials & develop sign‑in and sign‑out lists for (pop‑up banners, lighting, sound system etc)

Collecting and returning courtesy cars, media shuttle vans and golf carts as directed for PR usage

Assist with set up, supplies and audio of PR events - in and out of Tri‑Cities market

Performs additional duties as assigned by management.

Event Operations

Ensure media facilities are prepped, stocked and properly functioning for NASCAR/NHRA events, as well as secondary events.

Office supplies, copier needs, set up info bins, put down media reserved seat signs, wipe down all coolers, workspaces and countertops

Wipe down radio rooms, photo room and PR room

Clean coffee pots in all areas, media center, press box and radio rooms

Verify phones are working in media center and press box

Check restrooms in media center and press box to ensure no maintenance is needed

Ensure media center is ready for NASCAR and NHRA press conferences and driver interviews.

Backdrops, sound, lighting, mult-boxes (dragway)

Purchase snacks and ice cream and stock media center and press box

Manage photo vests; Get photo vests cleaned; Stock media center with photo vest waivers, sign in book

Create sign in books for photo vests and food service

Create reserved signs for radio rooms as needed

Obtain and apply Media Shuttle decals to rental vans

Print out entry lists, fact sheets, media services docs, storylines docs and make copies for media center and press box info bins

Assist with media center & press box operations for both NASCAR/NHRA events

Assist media and public relations representatives with fulfilling requests, answers, copies made, prepare backdrops, sound and lighting for press conferences

Assist with community, political and celebrity appearances during NASCAR/NHRA events.

Interviews requested of politicians, visiting coaches, recording artists, etc.

Transport celebrities to each appearance via golf cart

Transport media members on golf carts from remote parking lots to gates for entry to media center and press box

Coordinate delivery of Victory Lane hats into media center from SMP and remove tags, stickers, cardboard, paper, etc and get hats ready for use and store in media center closet

Coordinate delivery of food services to media center and press box; assist with logistics of getting food into the media center and to the press box after delivery

Coordinate delivery of large drink orders to media center and press box; load in drinks prior to race weekend

Coordinate delivery of souvenir programs to suites and hospitality areas, also to BMS staff

Stock all coolers in media center and press box with drinks throughout race weekends

Assist with all NASCAR/NHRA credentials processing and issues that may arise during event time.

Ability to adapt to long hours and weekend work

Assist with developing photographer shot list and work with photographers on specific assignments, times, locations, etc.

Performs additional duties as assigned by management.

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