Proposal Coordinator

Title:

Proposal & Business Development Coordinator

Visa Status:

US Citizen

Location:

Fredericksburg, VA

Employment Type:

Full-time / Hybrid (2 days onsite)

Summary / Objective
The Proposal & Business Development Coordinator plays a dual-role supporting Flatter’s integrated growth engine across business development, capture, and proposal operations. This position enables disciplined pipeline management, AI-enabled proposal processes, evaluator-focused content development, and marketing alignment to strengthen Flatter’s pursuit of DoD and DHS opportunities.

The Coordinator partners with BD, Capture, Proposal Management, SMEs, and corporate leadership to support compliant, compelling, and timely submissions in accordance with Flatter’s strategic business goals for CY25–CY30, including expansion within target NAICS codes, growth on key IDIQs, and increased win probability through disciplined processes and tools.

Essential Functions
1. Proposal Coordination & Production

Support proposal kickoff meetings and contribute to schedule development, compliance matrices, and task assignments.

Conduct and document RFP analysis to extract requirements, deliverable structures, templates, and evaluator criteria.

Coordinate proposal writing inputs, including technical narratives, corporate experience, résumé, key personnel information, and forms (SOCIO, reps/certs, SF forms, OCI statements).

Assemble, format, and edit proposal volumes for consistency, clarity, grammar, and adherence to Flatter’s one-voice standard.

Track and organize all drafts through version control and SharePoint library/taxonomy.

Support pricing team by preparing pricing templates, gathering labor category mappings, and ensuring pricing deliverables match RFP instructions.

Manage graphics requests, coordinate visual assets, and ensure brand-consistent presentation.

Facilitate color team reviews (Pink/Red), consolidate reviewer comments, and track adjudication through final submission.

Support final production, packaging, portal submission, and compliance checks.

3. Knowledge Management & Analytics

Maintain proposal library assets (templates, graphics, resumes, past performance library, boilerplate, compliance tools).

Track and report weekly BD metrics, proposal throughput, CRM activity, and KPI dashboard data.

Maintain past performance databases, ensuring entries align with target NAICS, agencies, and capability lanes.

Assist in implementing AI/automation workflows that support faster, more accurate proposal development.

Competencies

Strong initiative, ownership, and follow-through in a fast-paced environment.

Excellent written and verbal communication; able to translate technical input into evaluator-focused narrative.

High attention to detail and accuracy.

Project management and time management excellence.

Ability to collaborate across BD, capture, delivery, SMEs, and executives.

Familiarity with federal procurement processes, IDIQ/BPA task order models, and Shipley methodologies.

Proficiency with AI tools, Microsoft 365, Zoho CRM, SharePoint, and Adobe Suite.

Requirements
Required Education & Experience

Bachelor’s degree in Business, Marketing, Communications, English, or related field.

1–3 years of experience in government contracting, BD, marketing, or proposal coordination.

Proficiency in Microsoft 365, SharePoint, Zoho CRM, Adobe.

Ability to interpret RFPs and develop compliant, compelling proposal content.

Preferred Education & Experience

APMP certification or Shipley training.

Experience supporting IDIQ/BPA task order responses.

Benefits

401(k) matching

Competitive salary

Paid time off

Health, Vision, and Dental insurance

Vacation/sick leave

Nationally recognized insurance providers with online benefits services

Flexible work from home options available.

An Equal Opportunity Employer
iQuasar is proud to be an Equal Employment Opportunity Employer. We do not discriminate based on race, religion, color, national origin, political affiliation, sex, sexual orientation, gender identity, age, marital or parental status, veteran status, disability, genetic information, membership in an employee organization, retaliation, military service, or any other applicable characteristics protected by law.

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