Producer - Live Events

3x a week in office, 2x a week remote. In-person for activations.
Our Community We’re CIVIC. Since 1999, we’ve led the way in cultural marketing, providing integrated solutions to top-tier brands including Ford, Audible, HBO Max, Verizon, Amazon Studios, The Stonewall Inn, NBCUniversal, Peacock, among many others. We are an Ad Age Small Agency Award winner (Gold) for 2024 & 2025. We are known for big ideas -- creating long-term brand platforms designed to impact culture, address the biggest societal issues, build loyalty, stimulate word of mouth and generate client revenue.
Our broad suite of integrated marketing services includes:
Brand Strategy, Concept and Creative Development
Live Event, Proprietary Brand Activations and Pro-Social Campaigns
Content Development and Execution via Civic Studios
PR/Media Relations and Social Media Marketing
Executive and Internal Communications
Growth Marketing and Partnership Development
At Civic, we believe business is the world’s most powerful platform for positive change. We believe our community can build bridges between companies and communities and we empower our employees to help amplify underrepresented voices. Our goal is to build a more inclusive and equitable future in tandem with our clients and partners.
The Role As a Producer, your primary function is to lead the production of memorable, unique experiential, traditional and non-traditional marketing activations, partnering with internal account and creative teams. You will support the production from conception to completion. In the pre-production phases, this job will be hybrid, but the role will require onsite work and travel for the events.
Primary Purpose (75%) : As a Producer it will be your responsibility to work closely with our Executive Producer, account and creative teams to help take creative concepts and bring them to life in the form of unique and engaging experiences. This includes pre-production, execution, and post-production. You will work collaboratively with the client and cross-functionally with both internal teams and external partners to combine creative solutions with project objectives and KPIs to help deliver exceptional results for our clients. You will need to have a foundational knowledge and a background in event production from development to execution, ideally with direct experience on experiential marketing events.
Key Responsibilities & Duties
Support all elements of event production from conception to execution, including pre-production, set-up, breakdown and post production
Support management of budgets and ability to effectively estimate, project and track costs, and work with CIVIC’s financial team to ensure projects are successfully reconciled in accordance with policy and procedure
Detailed management, tracking and filing of project documentation and files
Assist in venue research, sourcing and selection and, as required, permitting
Vendor contract negotiation, including but not limited to venues, production/ staging, AV, and catering using CIVIC tools (i.e. terms and conditions, scopes of work, certificates of insurance requirements, etc)
Mentor more junior team members and work to identify, select, onboard and supervise freelance and temporary event staff as required
Sourcing and selection for various production elements including scenic design and fabrication, AV and lighting, power, furniture and decor as well as site vendors such as heavy equipment and internet
Develop, communicate, and execute production schedule and run-of-show
Ability to manage workload and proactively accomplish tasks
Preserve and foster CIVIC’s Culture and maintain a positive and forward-thinking attitude.
Engage with and support client and third-party consultant in person/on-site to diplomatically discover client production needs and proactively provide solutions within their budget
Contribute to concept development meetings and requests for proposal for new projects and clients
Secondary Ad Hoc Projects (25%) :
Manage Team and Company processes and procedures as needed
Experience / Requirements 3-6 years demonstrated interest/experience in experiential or special events. Please note that applicants without experience leading technical vendors for live events (not television or video) will unfortunately not be considered.
Demonstrated experience in specific areas of special event production, with experience working with a variety of production and technical vendors, including (but not limited to) scenic, video, lighting, audio, power, heavy equipment and both union and non-union labor
Resourceful self-starter who thrives in a fast-paced environment, who can anticipate and overcome obstacles while still effectively communicating challenges to the wider team, and who can leverage their technical expertise for creative and safe problem solving
Proven organizational skills, with high attention to detail and excellent communication + presentation skills. Must be a clear, concise, strong writer.
Experience developing budgets of various sizes up to seven figures without exceeding the bottom line and supervising a detailed reconciliation process
Ability to read + interpret technical drawings
Strong Microsoft Word, Excel and PowerPoint skills – Including proficiency in Google Docs. Experience in additional programs such as AutoCAD and/or Photoshop/ Illustrator/ InDesign helpful
Candidates should be positive team players who genuinely enjoy the collaborative process, welcome the everyday challenges that arise from creative clients, are committed to the ever-shifting landscape of experiential events and are motivated, enthusiastic, resourceful, trend-aware, and hard working, with the ability to switch gears on the fly
Bachelor’s degree and/or demonstrated experience preferred
Civic Community and Culture Benefits A positive, fun, supportive and diverse team environment, with opportunities for advancement and a commitment to staff development and growth
Competitive salary and incentives
Full benefits package including dental and vision, and retirement plan with employer match
Best in class parental leave benefits
Paid time off and encouragement to take time off for self-care
Civic is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age or veteran status.

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