Proposal Coordinator

Proposal Coordinator
Colorado Springs, CO | Denver, CO | San Antonio, TX Full-Time | Salaried

REC is seeking an experienced Proposal Coordinator to join a growing Marketing and Communications team supporting strategic business development and pursuit efforts across multiple markets and geographic regions.

This role is responsible for coordinating, developing, editing, and producing high-quality proposals, qualifications packages, interview materials, presentations, and marketing collateral in support of public and private sector pursuits.

The ideal candidate is highly organized, detail-oriented, collaborative, and capable of managing multiple concurrent deadlines in a fast-paced professional services environment. Strong writing, editing, formatting, and document production skills are essential, along with advanced proficiency in Adobe InDesign and Microsoft Office.

Key Responsibilities

Proposal Development & Coordination – Coordinate proposal submissions including formatting, layout, technical writing, editing, proofreading, and production.

Assist in developing qualifications packages, project descriptions, resumes, presentations, and pursuit materials.

Review and analyze RFPs and RFQs to ensure compliance, readability, consistency, and quality.

Coordinate proposal schedules and deadlines to ensure timely submissions.

Work closely with technical teams, project managers, business development professionals, and marketing staff throughout the pursuit process.

Collaborate with graphic designers to develop proposal graphics, charts, tables, and other client-facing materials.

Support client presentations and interview preparation.

Assist with business development initiatives, client maintenance efforts, conferences, and special events.

Maintain proposal databases, SharePoint resources, and document management systems.

Work independently and collaboratively within a deadline-driven environment.

Support additional marketing, proposal, and administrative initiatives as needed.

Foster a professional, positive, and team-oriented work environment.

Qualifications

Bachelor's degree in Marketing, Communications, Business, or related field, or equivalent experience.

Minimum 6 years of proposal coordination, marketing, communications, or professional services experience.

AEC industry experience strongly preferred.

Advanced proficiency in Adobe InDesign and Microsoft Office Suite.

Excellent writing, editing, proofreading, and document formatting skills.

Strong organizational, time management, and multitasking abilities.

Experience with SharePoint, CRM platforms, and proposal management systems preferred.

Valid driver's license.

Must be legally authorized to work in the United States.

Core Competencies

Strong written and verbal communication skills.

Excellent attention to detail and commitment to quality.

Ability to manage multiple deadlines simultaneously.

Understanding of layout, visual communication, and document presentation principles.

Ability to adapt and prioritize in a fast-paced environment.

Compensation
Salary Range: $75,000 – $95,000 annually, depending on qualifications and experience.

Physical Requirements
Primarily office-based work environment. Regular use of computers and office equipment. Occasional lifting of up to 10 pounds.

Additional Requirements
Must be legally authorized to work in the United States.

Benefits

Paid holidays

Professional development and training opportunities

ESOP

Life insurance

401(k)

Dental insurance

Health insurance

Paid time off

Vision insurance

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