Bilingual Documentation Specialist (English/Spanish)

Job Summary

We are looking for a Documentation Specialist to support our Documentation and Registration team. This role focuses on preparing, organizing, and tracking documents required for product registrations and international customers . The ideal candidate is detail-oriented, organized, and comfortable working with computers and documents .

Schedule: Monday – Friday | 8:30 AM – 5:00 PM
Pay: $19/hour
Location: On-site
Employment Type: Temporary to Permanent

Responsibilities

Prepare and organize documentation needed for product registration and international dossiers

Coordinate shipment of required documents and product samples

Request official documents from U.S. government agencies (FDA, USDA, Department of Agriculture, etc.)

Enter and update customer and product information in internal and external databases

Submit documents for authentication through the Secretary of State and embassies

Track registration status, shipments, and registration history for customers and products

Maintain accurate and organized records for all documents, samples, and certifications

Communicate with customers and internal sales teams regarding documentation status

Provide feedback and suggestions to improve procedures (SOPs)

Perform additional duties as assigned by the supervisor

Qualifications

Bachelor’s degree in a Science-related field (preferred)

1–3 years of related experience (preferred)

Bilingual English/Spanish (required)

Strong attention to detail and organizational skills

Good customer service and communication skills

Proficient in Microsoft Word, Excel, and general computer systems

Ability to manage multiple documents and deadlines accurately

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