Marketing Coordinator (Chicago, IL)

Job Title:

Marketing Coordinator

Location : Chicago, IL

About Us

FGM Architects (FGMA) is an employee-owned architecture and interior design firm with a longstanding emphasis on service. Established in 1945, our work is guided by the goals of our clients, the context of each site, the environment that sustains it, and the communities it serves.

We partner with clients across PK-12 Education, Higher Education, Municipal, Public Safety, Recreation, Federal, Faith-based, and Corporate sectors. Our teams work from offices in Illinois, Missouri, Wisconsin, Texas, and Virginia, collaborating across locations to deliver thoughtful, community-centered design solutions.

Building communities is at the heart of what we do-and that includes our internal community. Joining FGMA is more than taking a job; it's becoming part of a collaborative, supportive environment where we learn, grow, and succeed together. We teach, inspire, and serve one another every day.

About the Role

The Marketing Coordinator supports firm-wide marketing efforts by partnering with Marketing leadership and technical teams to develop proposals, qualifications packages, and other branded marketing materials. This role ensures content aligns with brand standards and supports revenue-generating initiatives across all regions and practices.

This role is a great fit for someone who enjoys variety, takes ownership, and is comfortable managing competing priorities with confidence. You should be able to bring structure to fast-moving work, communicate clearly when priorities shift, and keep projects moving without needing heavy oversight.

Key Responsibilities
Partner with Marketing leadership to organize and assemble RFQ/RFP responses, proposals, qualifications packages, presentations and related marketing materials
Review pursuit requirements and prepare an outline, manage production and assembly of proposals and coordinate delivery logistics
Provide QA/QC review to ensure alignment with strategic goals, RFP requirements and brand standards
Maintain templates, project information, resumes, boilerplate content and other reusable marketing resources
Maintain CRM (Deltek Vision/Vantagepoint) records, including client, contact and pursuit data
Organize and classify images and documents using OpenAsset, FGMA's digital asset management system
Support website updates, including posting content and making simple edits
Contribute to process improvements, internal standards, and resource organization
Required Qualifications

3+ years of experience in AEC marketing, proposals, communications, or a related field
Advanced proficiency in Adobe InDesign and strong working knowledge of Adobe Photoshop, Adobe Illustrator, and Microsoft Office Suite
Exceptional writing, editing, organizational, and communication skills
Strong attention to detail and understanding of proposal compliance requirements
Ability to manage multiple deadlines and competing priorities in a fast-paced environment
Self-motivated, resourceful, and comfortable taking initiative
Preferred Qualifications

Experience with Deltek Vision/Vantagepoint, OpenAsset, or similar CRM and asset management systems
What We Offer

Hybrid work schedule with the flexibility to work from home on Mondays and Fridays
Flexible Fridays, with a 36-hour workweek Monday through Thursday and a half-day on Friday
Eligibility for bonus programs tied to individual, team, or organizational goals
Generous paid time off, including bereavement leave
Eight weeks of paid parental leave for all parents
Comprehensive medical, dental, and vision insurance
Employer-provided basic life and AD&D insurance
Short- and long-term disability coverage
401(k) retirement plan with opportunity for employer contributions
Employee Stock Ownership Program (ESOP), with eligibility after six months of employment
Ongoing learning and professional development opportunities
A supportive, collaborative work environment that values community and growth

Learn More About FGMA

To learn more about our work, culture, and employee-owned structure, visit our website: www.fgmarchitects.com.

Equal Opportunity Employer

FGMA is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Pay Range:

$60,000 - $70,000 per year