YCBA Marketing and Communications Coordinator

Salary Range $31.83
Job Requisition ID 135017WD
Overview Reporting to the Chief Communications Officer, the Communications Coordinator will support the Yale Center for British Art (YCBA)’s communications and marketing efforts and provide administrative support to the communications, design, and editorial areas in the Division of Public Engagement.
Responsibilities The postholder will play an active role in supporting media relations, marketing, and digital communications. They will support strategic communication planning and the execution of press and marketing campaigns, including maintaining press databases and compiling targeted distribution lists. They will create content for digital and print platforms, manage e-communications, monitor and assist with social media, collaborate with university departments and external partners, and support university-wide events and initiatives.
Support website and digital projects by creating articles, videos, and multimedia formats that meet editorial standards.
Make website updates and create events and webpages.
Coordinate and execute YCBA e-communications and e-newsletters.
Provide technical and production assistance for in-person and online programs, including facilitating livestreams on the museum’s YouTube channel and coordinating post‑production processes (editing, closed‑captioning, uploading).
Update project management timelines.
Maintain press databases and compile targeted distribution lists.
Respond to public and media inquiries.
Manage information and digital assets by maintaining image databases and ensuring compliance with YCBA intellectual property policies and procedures.
Additionally, the postholder will provide administrative support to the communications, design, and editorial departments, including financial tasks such as processing invoices and setting up contracts, updating project management timelines, and calendar management.
Some evenings and weekend work may be required.
Required Skills & Abilities Excellent written communication skills. Proven ability to edit and proofread with strong attention to detail. A writing sample will be required.
Strong organizational and interpersonal skills. Demonstrated ability to work well independently and as part of a team, prioritize tasks, and work to tight deadlines.
Strong computer and technology skills. Intermediate proficiency in MS Office and familiarity with content management systems and CRMs. Ability to learn technical skills, including managing website content, social media, email marketing software, and other programs.
Skilled in supporting the preparation of communications and PR content and events, including gathering information and coordinating approvals for departmental materials.
Proficient in providing administrative support, including calendar management, meeting coordination, event logistics, drafting correspondence and reports, and maintaining contact lists, databases, and filing systems.
Preferred Education & Experience Ability to learn new technical skills, including using video and audio equipment, website content creation, social media and email marketing software, and video editing software; previous experience in a museum or cultural institution.
Principal Responsibilities Oversee and coordinate administrative, program, and office activities. Establish, select, implement, and coordinate office procedures and systems. Serve as principal source of information to students, staff, and faculty on policies, procedures, programs, and office activities.
Oversee, instruct, and coordinate activities of support staff. Oversee the preparation of materials for grants, contracts and budgets. Monitor expenditures and reconcile financial statements.
Provide editorial support for a journal/publication. Proofread and edit material for grammatical and factual accuracy. Track copy through various editing and production stages. Communicate with authors, printers, and others concerned with published work.
Determine administrative, facility, and equipment needs for symposia, lectures, seminars, and conferences. Assemble and arrange necessary items. Determine sources of data. Compile, synthesize, and manipulate data. Summarize findings and write reports or portions of reports.
Greets visitors. Answers and screens telephone calls. Assesses nature of business. Responds to requests for information and provides assistance. Screens and responds to mail.
Format, keyboard, proofread, and edit correspondence, reports, manuscripts, grants, and other material. Assemble attachments and corresponding material. Review outgoing material for completeness, dates, and signatures. Compose substantive correspondence and written material.
Coordinate travel arrangements. Schedule and coordinate meetings and appointments. Order and maintain inventory of supplies. Take minutes or dictation. Perform additional functions incidental to office activities.
Required Education and Experience Six years of related work experience, four of them in the same job family at the next lower level, and high school level education; or four years of related work experience and an Associate’s degree; or little or no work experience and a Bachelor’s degree in a related field; or an equivalent combination of experience and education.
Job Details Original Job Posting Date: 06/02/2026
Job Category: Administrative Support
Bargaining Unit: L34
Compensation Grade: Labor Grade D
Compensation Grade Profile: (profile details omitted)
Time Type: Full time
Duration Type: Staff
Work Model: On-site
Location: 1080 Chapel Street, New Haven, Connecticut
Background Check Requirements All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process, visit the “Learn about background checks” section on the Yale Careers website.
Health Requirements Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy.
Posting Disclaimer The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job-related duties through their hiring department.
University policy is committed to affirmative action under law in employment of women, minority group members, individuals with disabilities, and protected veterans. Additionally, in accordance with Yale's Policy Against Discrimination and Harassment, and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual's sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.
Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).
Note Yale University is a tobacco‑free campus.

#J-18808-Ljbffr