Executive Administrative Specialist, Commercial

Executive Administrative Specialist, Commercial

Job Category: Trial Administration Requisition Number: EXECU001872
Posted: June 15, 2026
Full-Time
On-site
Rivercenter Covington, KY
Description

What You'll Do:
Client & External Engagement Support
Support bid defenses planning logistics and track BDM travel
Assist with coordination with clients and provide administrative support for client meetings occurring at RiverCenter
Sales Onboarding
Manage the organization of onboarding new team members into the department including identifying training needs for each individual and tracking completion
Support BD sales leadership in developing and maintaining content and training for the sales team
Support BD sales leadership in maintaining and developing new hire onboarding materials
Meeting Management and Departmental Organization
Manage BD sales leadership meeting calendars including prioritizing and scheduling meetings with internal and external stakeholders
Lead organization of department wide meetings including quarterly BD sales meetings, weekly BD management meeting, and all other commercial wide meetings in collaboration with BD Sales and Operations leadership including capturing and distributing key meeting deliverables
Assist with the organization/administrative support of conferences and related expenses
Assist with meeting exhibit planning
Lead department wide organization and tracking and overall SharePoint organization
Expense & Travel Management
Oversee compliance with expense management processes for the sales organization, including reviewing and approving all incurred expenses within prescribed timelines
Coordinate with Global Travel department and prepare travel arrangements for members of the Commercial team
Track commercial spend broadly against budget across key categories
What You'll Bring:
5 years administrative experience supporting sales teams
Able to effectively interact with clients, vendors and employees
Advanced MS Office skills
High School Diploma
Why CTI?
We support career progression – 25% of our global staff is promoted annually and we have a structured mentoring program to provide the support you need to move forward
We value education and training – We provide tuition reimbursement, partner with universities and colleges to create programs in our field, and have a dedicated training department
We value our people - We have never had a layoff in our 20-year history, support a work-life balance with flexible schedules, and have provided cash bonuses every year for the past decade
Our culture is unparalleled – Click here to learn more about "The CTI Way"
We think globally and act locally – We have a global philanthropic program supporting our team's efforts to improve their local communities (Click here to learn more about our "CTI Cares" program)
Important Note

In light of recent increase in hiring scams, if you're selected to move onto the next phase of our hiring process, a member of our team will reach out to you directly from an

@ctifacts.com

email address to guide you through our interview process. Please ensure you are applying for jobs directly on our website (www.ctifacts.com) or from our verified LinkedIn page.

Please Note
We will never communicate with you via Microsoft Teams or text message
We will never ask for your bank account information at any point during the recruitment process
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.