Coordinator, Experiential Marketing

Position Summary
The Experiential team is a group bringing bold ideas to life and treats every opportunity as a way to create unforgettable moments of joy for e.l.f.ies everywhere. We’re looking for a highly organized, detail-oriented Experiential Marketing Coordinator who thrives behind the scenes to make it all happen. This role serves as the operational backbone supporting the experience team across e.l.f. Cosmetics, e.l.f. SKIN, and emerging brand verticals, ensuring our events run smoothly from strategy through execution. This role is rooted in operational excellence, supporting the team from strategy to execution by owning the details, managing the logistics, tracking details, and removing busywork so the team can focus on creative and big-picture thinking. You won’t be building the strategy (yet). You’ll be helping to bring it to life. If you’re typically the social chair of the group, love a checklist, timelines, travel and hospitality planning, and being the person who likes to keep things on track, this role is for you.

Responsibilities
Event Logistics Support

Coordinate event travel bookings (flights, hotels, ground transportation) for team members and partners and managing travel communications across the team.

Assist with vendor onboarding.

In partnership with Associate Manager, manage shipment logistics, inventory list, and building detailed product planning.

Help maintain run-of-shows, invite coordination, contact sheets, and face sheets that serve our events.

Attend meetings and provide meeting notes with action items.

Assist with development and maintenance of event and product look book.

Assist with onsite event needs when applicable.

Product, Event Inventory, and Storage Management

Maintain accurate product inventory across event storage spaces, product rooms, and on-hand activation materials.

Oversee product room organization, cleanliness, and accessibility. Ensure products are properly labeled, shelved, and rotated to reduce waste or expiration concerns.

Coordinate replenishment needs in partnership with Experiential, Office Ops, and Warehouse teams.

Manage event storage room operations, including tracking what assets live where and confirming timely returns post-activation.

Support fulfillment and packing for event product orders, kits, and replenishments as needed.

Maintain up-to-date storage and asset logs with detailed counts, movement tracking, and usage summaries.

Remove Friction for the Team

Update project trackers and shared documents

Schedule meetings and coordinate cross-functional calendars

Take ownership of administrative tasks that slow the team down

Flag gaps, missing information, or any risks identified

Build and maintain simple systems organized to keep projects organized

Who You Are

Extremely organized and detail-oriented

Comfortable managing multiple workstreams at once

Proactive and eager to learn

Clear and professional communicator

Resourceful and calm under pressure

Excited to grow in experiential marketing and event production

Bonus if you…

Have internship or early career experience in events, production, hospitality, or marketing.

Love live events, culture, and bringing experience to life.

What You’ll Learn

How experiential programs move from concept to reality

The fundamentals of event production and logisticsVendor coordination and cross-functional collaboration

Onsite execution best practices

How strong operations power creative excellence

Compensation
$25 - $30 an hour

The base salary range for this role is listed above.

Total compensation includes base salary, annual company-based performance bonus, and equity. Under e.l.f.’s annual bonus program, employees are eligible to earn up to 200% of their target bonus when company performance exceeds defined goals. In addition, e.l.f. provides a variety of other benefits to employees, including medical, dental, and vision insurance, a retirement savings plan, gender neutral parental leave, and unlimited paid time off. The amount of total compensation (including base salary) offered will be based on a wide range of factors, including geographic location, experience, specific skills, and qualifications.

Compensation components are subject to change at the company’s discretion.

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