Location: Tulsa, OK (with occasional travel to Oklahoma City and other program sites)
Reports To: Sr. Director of Creative and Marketing
Department : Creative and Marketing
FLSA Status : Exempt
Schedule: M-F 7:30am - 4pm,52weeks/year
About Little Light House
Little Light House is a faith-based nonprofit organization providing free special education and therapy services to children with special needs and their families. Through our Developmental Center, Family Learning Center, Mobile Classroom, and Little Light House Academy, we serve families with a transdisciplinary team approach, demonstrating that every child is more than a diagnosis.
Position Overview
The Marketing Coordinator is support to the Creative and Marketing department, a highly organized, detail-oriented teammate who keeps projects moving, timelines on track, and the day-to-day rhythm of the department running smoothly. This role supports general marketing efforts across Little Light House, assists with content creation, manages project timelines, and provides essential administrative support to the Senior Director of Creative and Marketing and the broader team.
The ideal candidate is a proactive problem-solver who thrives in a fast-paced, mission-driven environment, loves bringing order to creative chaos, and is passionate about using their skills to advance the mission of Little Light House.
Principal Duties and Responsibilities
General Marketing Support
Assist with the execution of marketing campaigns across digital, print, social, and email channels
Support the planning and promotion of LLH events, programs, and fundraising initiatives in both Tulsa and Oklahoma City
Coordinate with internal departments (Philanthropy, Events, Programs, Outreach) to gather information, photos, and assets needed for marketing materials
Maintain marketing calendars and ensure key dates, deadlines, and deliverables are visible across the team
Support brand consistency by helping monitor materials produced internally and by external partners
Assist in tracking marketing performance metrics and compiling reports for leadership
Project Management & Timeline Planning
Manage the department's project management system (Asana, Monday.com, or equivalent), keeping all projects current, assigned, and on schedule
Build and maintain project timelines for campaigns, events, and creative deliverables
Coordinate with the Social Media Coordinator, Graphic Designer, and Web Developer to ensure smooth handoffs and timely delivery
Track project requests submitted to the Marketing Department and ensure they move through the approval and production workflow
Send reminders, status updates, and meeting recaps to keep stakeholders informed
Identify bottlenecks and proactively raise issues to the Senior Director before they impact deadlines
Content Creation Support
Assist with copywriting for social media, email, web pages, newsletters, event materials, and internal communications
Help capture content (photos, short videos, quotes, stories) at events, programs, and around campus when needed
Support the Content Coordinator with content scheduling, captioning, and basic editing
Draft talking points, scripts, and supporting materials for marketing initiatives
Help maintain an organized content library (photos, video clips, testimonials, approved assets)
Department Administrative Support
Provide administrative support to the Senior Director of Creative and Marketing, including calendar coordination, meeting prep, agenda creation, and follow-up tracking
Maintain departmental files, documents, vendor contacts, and brand resources
Process invoices, purchase orders, and expense reports for the department
Coordinate vendor relationships, including print, promotional, and merchandise vendors
Support onboarding of new team members, interns, and volunteers within the Creative and Marketing department
Schedule department meetings, take notes, and track action items
Manage incoming marketing requests from other departments and route them appropriately
Serve as a friendly, responsive point of contact for staff across the organization who need marketing or creative support
Represent the Creative and Marketing team in cross-departmental meetings as needed
Contribute ideas, energy, and a team-first attitude to brainstorms, planning sessions, and creative reviews
Provide backup support for other team members during peak seasons, events, or campaigns
Qualifications & Skills
Required
Bachelor's degree in Marketing , Communications, Business, or a related field — or equivalent professional experience
1–3 years of experience in a marketing, communications, project coordination, or administrative support role
Exceptional organizational skills and a sharp eye for detail
Strong written and verbal communication skills
Proficiency with Microsoft Office and/or Google Workspace
Experience with (or aptitude to quickly learn) project management tools such as Microsoft Teams
Ability to juggle multiple projects and deadlines without losing track of the details
A proactive, solutions-oriented mindset and a willingness to roll up your sleeves
Comfortable working in a team-focused, mission-driven, faith-based environment
Passion for children with special needs and nonprofit work
Preferred
Experience supporting a creative, marketing, or communications team
Familiarity with Mailchimp, Canva, basic Adobe Creative Suite, or similar tools
Light photography or videography skills (smartphone-quality content capture)
Experience working with vendors, printers, or external partners
Background in event marketing or nonprofit communications
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