Administrative & Marketing Operations Coordinator

Key Responsibilities
Administrative & Operations Support

Track incoming payments and assist with accounts receivable follow-up

Manage subscriptions, renewals, and vendor accounts

Coordinate travel arrangements including flights, hotels, transportation, and itineraries

Process receipts and expense documentation

Run business-related errands and provide general administrative support

Assist with employee onboarding and training coordination

Support vehicle administration including registrations, maintenance scheduling, and documentation

Marketing & Sales Support

Assist with trade show preparation, logistics, and on‑site support

Prepare, print, and organize sales brochures and marketing materials

Create and schedule social media posts across company platforms

Support LinkedIn postings and company visibility initiatives

Assist with direct marketing campaigns and outreach efforts

Help coordinate and organize promotional materials and presentations

Provide presentation support including formatting slides and preparing materials

Assist with social media video coordination, posting, and basic content management

Qualifications

Previous administrative, marketing, or operations experience preferred

Strong organizational and multitasking abilities

Excellent written and verbal communication skills

Proficiency with Microsoft Office, Google Workspace, and social media platforms

Experience with Canva, PowerPoint, or marketing tools is a plus

Ability to work independently and manage multiple priorities

Strong attention to detail and follow‑through

Professional demeanor and positive attitude

Preferred Qualifications

Familiarity with LinkedIn business posting and social media management

Basic bookkeeping or invoicing experience

Marketing coordination or executive assistant background

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