Proposal Coordinator

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Full Time Apopka, FL, US

3 days ago Requisition ID: 1187

JSM & Associates, LLC is seeking a Proposal Coordinator at the corporate office in Apopka, FL. This role is responsible for reading complex aviation solicitations, coordinating responses, and writing persuasive, compliant bids to win aviation contracts. Managing the end-to-end bid process for potential projects and contracts. This role involves the coordination of resources, analysis of requirements, and the development of compelling proposals that align with client needs and company objectives. This is a career-track opportunity, and we are looking for an individual ready to commit to a long-term professional future with our company, with an expected commitment of at least 1 year.

Compensation

Full-Time

Weekly Pay

Annual Salary: Negotiable Dependent on Experience

Work Schedule
Monday – Friday, 8:30 am – 5:00 pm; with occasional travel.

Benefits and Perks You’ll Appreciate

Ongoing career development and training opportunities

Collaborate with a team in a dynamic environment

Dental, Vision, and Life Insurance

Wellness Program

Paid Time Off

Paid Holidays

Employee Assistance Program

Retirement Savings Plan with Company Match

Education and Tuition Assistance Program

Employee Discounts

Job Responsibilities
RFP Analysis & Strategy:

Reviewing intricate Requests for Proposals (RFPs), Requests for Information (RFIs), and contract solicitations to identify requirements, evaluation criteria, and FAR (Federal Acquisition Regulation) compliance rules.

Content Creation:

Drafting non-technical proposal sections, such as executive summaries, past performance overviews, while integrating corporate "win themes".

Cross-Functional Collaboration:

Collaborate with subject matter experts (SMEs) and proposal contributors to articulate complex facets of products and services. Collaborate with cross-functional teams to gather necessary information and insights.

Document Publishing & Design:

Managing the document layout, graphics, and desktop publishing to ensure the final bid meets all strict formatting, cross-referencing, and style requirements before the deadline.

Content Management:

Maintaining and updating a database of pre-approved, reusable proposal content for future bids.

Read incoming requests for proposals and contribute to the win theme discussions

Participate in kick-off meetings, strategy sessions, and proposal project planning

Review and customize RFP responses from the proposal content library

Review and edit RFP responses created by SMEs and stakeholders from various internal teams

Ensure responses follow brand style and tone guidelines

Verify that responses address key customer hot buttons and win themes

Write or review additional RFP response documents and attachments, including RFP cover letters and executive summaries

Incorporate feedback from proposal review sessions

Assist with proposal knowledge management and retention of content for future use

Coordinate and lead the proposal development process, including writing, editing, and submission

Develop and maintain proposal templates and standardized content

Ensure all proposals are compliant with client requirements and company standards

Track and report on proposal statuses, outcomes, and win/loss ratios

Responsible for coordinating, writing, editing, and producing statements of qualifications (SOQ), proposals, presentations, and other marketing collateral

Handle production and arrange for on-time delivery of proposals

Develop presentations or other marketing collateral for the interview phase

Work with technical staff to develop proposal sections, fees, and scopes of work

Maintain scheduling and tracking systems for individual pursuit and proposal elements and status

Maintain systems to extract, categorize, and retrieve information on clients, consultants, personnel, projects, prior proposals, boilerplate, and necessary graphics and visuals

Maintain a deep understanding of the company and market sector's capabilities and experience, key trends, and drivers impacting the market, and translate them into actionable marketing content and win strategies

Support and update the company database with employees, projects, and proposal information continuously

Safety and compliance training as required

Perform other related job duties as assigned

Qualifications

Bachelor’s degree in business, Marketing, Communications, or related field

3-9+ years of bid or proposal management experience, specifically within the defense, aerospace, or aviation sector

Advanced skills in Microsoft Office (Word, PowerPoint, Excel) and desktop publishing tools like Adobe InDesign or FrameMaker

Certification: APMP (Association of Proposal Management Professionals) or Shipley, preferred

Proven experience in proposal management, preferably within a sales or business development environment.

Strong organizational and project management skills

Excellent written and verbal communication abilities

Excellent time and project management skills, passion for details, and ability to work on multiple assignments simultaneously while maintaining high quality and accuracy

Attention to detail and ability to adhere to deadlines

Ability to communicate complex concepts and storytelling in both written and graphic form

Ability to produce accurate, compliant, and compelling work (independently or with others)

Ability to contribute creative/strategic insight while participating in brainstorming and strategy development

Ability to utilize a theme-based approach when developing proposals, presentations, and other marketing materials

Ability to maintain good working relations with employees at all organizational levels. Excellent interpersonal skills

Physical Requirements

Prolonged periods sitting at a desk and working on a computer

Must be able to lift up to 15 pounds at a time

Additional Requirements
The applicant must be able to successfully pass a drug screen (we promote/maintain a Drug Free Workplace), a driver's license check, and a background check for continued employment.

Affirmative Action, Diversity, Equity, Inclusion & Equal Employment Opportunity at JSM
At JSM, we recognize that Diversity, Equity, and Inclusion is Good for Business.

Our goal is to attract good job candidates, retain our best employees, and create a more engaged and productive workforce. We want all our team members to feel safe, valued, respected, and involved in their roles at JSM. Together, we unite for diversity and inclusion. JSM is committed to equal employment opportunities regardless of any protected characteristic, including race, color, genetic information, creed, national origin, religion, sex, affectional or sexual orientation, gender identity or expression, lawful alien status, ancestry, age, marital status, or protected veteran status, and will not discriminate against anyone based on a disability. We support an inclusive workplace where employees excel based on personal merit, qualifications, experience, ability, and job performance.

#J-18808-Ljbffr