PROPOSAL COORDINATOR

PROPOSAL COORDINATOR
Department:

GENERAL

Employment Type:

Full Time

Location:

BOSTON, MA

Reporting To:

PROPOSAL MANAGER

Compensation:

$65,000 / year

Description
Ci is seeking a motivated and experienced industry professional to contribute to our architectural projects in our Boston office. This position requires strong attention to detail, the ability to prioritize in a fast-paced environment, and a proactive approach to supporting complex, high-impact projects.

KEY RESPONSIBILITIES

Initiate new opportunities in Unanet, Proposal Tracker, and on the Marketing Drive in accordance with Ci standards.

Review scope and proposal requirements with leadership to coordinate subconsultants, necessary materials, and deadlines.

Track deadlines associated with proposal submissions, including questions, site walks, consultant deliverables, and response deadlines.

Collaborate with architects, designers, proposal managers, and subconsultants to gather proposal materials and ensure compliance with submission requirements.

Distribute proposal templates to subconsultants to ensure brand consistency and proposal cohesion.

Assemble proposal materials in compliance with client requirements.

Proofread proposals for clarity, coherence, accuracy, and consistency.

Prepare proposal drafts for leadership review and incorporate feedback and revisions.

Organize final proposal reviews and submit approved proposals through designated client portals.

Follow up on submitted proposals for status updates, outcomes, and new opportunities.

Update and maintain records related to opportunities, staff, consultants, clients, and business development activities.

SKILLS, KNOWLEDGE AND EXPERTISE

Strong written and verbal communication skills.

Exceptional attention to detail and proofreading abilities.

Strong organizational and time management skills.

Ability to manage multiple deadlines and priorities simultaneously.

Experience coordinating with internal teams and external consultants.

Ability to interpret proposal requirements and ensure compliance.

Proficiency with Microsoft Office Suite.

Experience with proposal tracking and project management systems preferred.

Ability to work effectively in a collaborative team environment.

BENEFITS

Opportunity to work on diverse projects.

Supportive and collaborative work environment.

Competitive compensation and benefits package including medical, dental, and vision, 401(k) matching, commuter benefits, PTO, and paid company holidays.

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