Technical Editor & Proposal Support Specialist

At Weston Solutions, Inc. you will do meaningful work and make valuable contributions. Employee ownership at Weston is a path to professional growth and access to diverse opportunities in a highly connected community that works together across key service areas to make a difference in the environment. Weston has continued to evolve and adapt to our changing world as a premier provider of environmental and infrastructure services for over sixty years. In both the public and private sectors our teams help identify, solve, mitigate, and manage critical environmental issues to help clients achieve a more sustainable future.

Weston is hiring aTechnical Editor & Proposal Support Specialist serves as a key quality resource for the EHS team, ensuring that client-facing deliverables—including reports, proposals, and presentations—are accurate, professionally formatted, and consistent.

This role is responsible for reviewing and refining documents developed by technical staff to ensure clarity, consistency, and high-quality presentation. The position plays a critical role in final document preparation prior to submission, supporting both proposal (B&P) and internal (URG) workstreams.

Success in this role is measured by the ability to:

Deliver high-quality, error-free documents across multiple project teams

Maintain consistency in formatting, branding, and document structure

Improve usability and efficiency through strong template management

Effectively manage multiple deadlines in a fast-paced, team environment

Identify and correct errors proactively across complex, multi-author documents

Location: Lakewood, CO (preferred) | Portland, OR (preferred) | Remote considered, with preference for proximity to a Weston office

Key Responsibilities:
Technical Editing & Document Quality

Edit and format complex, multi-author technical documents to ensure clarity, consistency, and high-quality presentation

Review reports, proposals, and presentations for grammar, formatting, accuracy, and overall document quality

Identify formatting inconsistencies, errors, and areas for improved clarity and coordinate updates with authors as needed

Perform final quality checks prior to submission to ensure documents are complete, accurate, and professionally formatted

Document Production & Formatting

Apply advanced Microsoft Word functionality—including styles, templates, section breaks, headers/footers, and complex formatting—to ensure consistent, polished deliverables

Format reports, proposals, and PowerPoint presentations in alignment with Weston and client-specific standards

Ensure consistency in formatting, branding, document structure, and usability across all deliverables

Integrate and format content from multiple contributors into cohesive, client-ready documents

Template Development & Document Usability

Develop and maintain standardized, well-structured, and user-friendly templates for reports, proposals, and presentations

Apply Word and PowerPoint design elements (styles, themes, layouts, master slides, automated tables, headers/footers) to improve efficiency and consistency

Update templates as needed to support team consistency and reduce formatting effort for technical staff

Leverage advanced Word and PowerPoint features to improve document usability and formatting efficiency

Visual Integration & Graphics Coordination

Coordinate with the graphics team and support integration of visuals within documents and presentations

Review visuals for consistency, formatting, and alignment with document standards

Ensure figures, tables, and graphics are properly formatted and aligned within final deliverables

Document Management & Organization

Maintain organized document storage, including folder structures, version control, and file naming conventions

Ensure final deliverables are properly labeled, complete, and accessible for future reference

Support consistent document management practices across project teams.

Collaboration & Team Support

Collaborate with project managers, proposal teams, and technical staff to support document quality and consistency

Provide feedback to contributors on formatting, clarity, and quality expectations

Support continuous improvement of templates, formatting standards, and document processes.

Knowledge, Skills & Abilities:

Advanced proficiency in Microsoft Word, including styles, templates, document formatting, and management of complex, multi-author documents

Strong proficiency in Microsoft PowerPoint and Excel

Strong technical editing and document quality skills

Excellent grammar, punctuation, and written communication skills

High attention to detail with a strong quality-focused mindset

Ability to manage multiple deadlines and work effectively in a fast-paced environment

Strong organizational and document management skills

Ability to work collaboratively across teams and support multiple stakeholders.

Qualifications:

Bachelor’s degree in communications, Technical Writing/English, Engineering, Environmental Sciences, or related field

5+ years of experience supporting proposals and technical deliverables in consulting, engineering, or professional services environments

Experience developing and maintaining Word and PowerPoint templates for professional use

Experience working with multi-author technical documents preferred.

We fully invest in our people:

Medical, Dental, Vision, 401K with base and matching employer stock contributions

Paid time off includes personal, holiday and parental

Life and disability plans

Critical illness and accident plans

Work/Life flexibility

Professional development opportunities

Compensation will vary based upon experience, education, skill level, and other compensable factors.

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