Assistant Production Editor Job at American Mathematical Society in Providence

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Assistant Production Editor
Regular Full-Time Providence, RI, US

7 days ago Requisition ID: 1395

POSITION: Assistant Production Editor

LOCATION: Providence, Rhode Island

Department: Electronic Prepress

Report to: Production Manager

ABOUT THE AMERICAN MATHEMATICAL SOCIETY
The American Mathematical Society (AMS), founded in 1888, is a non‑profit membership organization that is dedicated to advancing research and connecting the diverse global mathematical community through our publications, meetings and conferences, MathSciNet, professional services, advocacy, and awareness programs. The AMS has 30,000 members worldwide and offices in Rhode Island, Michigan, and Washington, DC.

WHY WORK AT THE AMS
At the AMS we value excellence, inclusivity and teamwork. We work at the forefront of advancing and connecting the diverse mathematical community worldwide, and we are seeking curious, innovative, collaborative individuals to join our team.

Hybrid work policy and excellent work‑life balance

Generous benefit offerings including:

9.5% contribution to employees’ 403a (Requires a minimum 2% employee contribution to 403b)

$2,000-$4,000 annual contribution into employees’ personal HSA accounts

12 paid holidays

Paid time off starting at 21 days/year

100% employer‑paid Life, AD&D, Short- and Long‑Term Disability Insurance

$500 Computing benefit to be used for set up of home office (for applicable roles)

Tuition Reimbursement

Opportunities for professional and personal growth

Commitment to diversity, inclusion and a welcoming environment

Many social activities to connect with your co‑workers and give back to the community

SUMMARY
The Assistant Production Editor has primary responsibility for coordinating print and/or electronic publications from receipt of manuscript through post‑production. This includes, among other tasks, assessing the material, proofing, and checking copy, working with electronic files, electronic posting, quality control, and project management. The Assistant Production Editor initiates activity to head off and solve problems and to avoid delays and keeps management apprised of these issues. They are responsible and accountable for completing each project within budget and on schedule while maintaining the required level of quality. Assistant Production Editors at the AMS are expected to handle both book and journal manuscripts and, at times, special publications or other projects as needed.

ESSENTIAL FUNCTIONS
Editorial:

Proofread, copyedit, and/or check book and journal material for adherence to quality standards, following the guidelines set for each project.

Technical:

Work with Production databases and with AMS‑specific technical systems while handling projects.

Prepare digital files for the printer.

Administrative:

Work to complete assigned tasks on schedule and within budget; and notify appropriate staff responsible for the project of foreseeable delays and/or budget overruns.

Work with other Production Editors and supervisors to resolve problems as they arise, in a timely and efficient manner.

Maintain accuracy and completeness of tracking systems and databases.

Communicate with other Production Editors regarding assigned tasks.

Perform quality control checks throughout the production process and communicate this information to the Production Editor of the project.

Contribute information toward status reports, help prepare cost sheets, order CIP data, follow up on permissions issues, and perform other administrative tasks as required.

Participate in and complete training programs as directed.

Keep abreast of publishing trends outside the AMS.

Perform other or similar related duties as requested or assigned.

TRAVEL

None

INTERNAL AND EXTERNAL RELATIONSHIPS

Work in a team setting with technical staff, graphic arts staff, print shop staff, production staff, book acquisitions staff, other AMS staff in Providence and Ann Arbor, Michigan.

Collaborate with authors, editors, vendors.

SUPERVISORY RESPONSIBILITIES

None

QUALIFICATIONS

Bachelor’s degree or equivalent of related experience.

1‑3 years of publishing, editorial or related field.

Excellent command of English language, grammar, and usage.

Excellent interpersonal communication skills.

Superior organizational skills and attention to detail.

Working knowledge of Chicago Manual of Style or comparable editorial style manual preferred.

Ability to work with a diverse group of people both inside and outside of the AMS.

Ability to manage multiple projects under deadline pressure in a fast‑paced work environment.

General knowledge of scholarly publishing both in print and on the Web.

Working knowledge of LaTeX a plus.

Familiar with high‑level mathematical material for print and online publication a plus.

Working knowledge of Adobe Suite.

Must possess ability to work under pressure at various times of the year.

ATTRIBUTES AND COMPETENCIES

Demonstrates understanding of organization’s mission, structure, culture, and constituencies.

Demonstrates knowledge of own department’s work activities and mission; understands how own job impacts work of department.

Responds positively to changes in the organization and the workplace.

Demonstrates flexibility in responding to work demands.

Demonstrates and communicates respect for the opinions and beliefs of other people at all levels and fosters a climate of mutual respect.

Plans and organizes work effectively.

Accepts accountability for job performance and results.

Works effectively with others in a variety of settings.

Uses effective communication tools (e.g., presentation, verbal, writing, relationship building, negotiating, listening) to meet needs of audience and or situation.

Maintains professional composure in challenging situations.

Exercises discretion in identifying, handling, and safeguarding confidential information.

Addresses issues constructively, building cooperative relationships within and across departments.

Receptive to feedback and willing to try different approaches to achieve the best results.

PHYSICAL DEMANDS

Performing primarily sedentary work with limited physical exertion and lifting up to 10 lbs.

Duties performed cause light fatigue of eyes, fingers, or other faculties due to extended periods of standing, sitting or repetitive motion.

Dexterity of hands and fingers to operate a computer keyboard, mouse, and other devices.

Capable of reliable attendance in the office during scheduled work hours.

WORK ENVIRONMENT/CONDITIONS

Typical office environment, climate‑controlled, minimal noise.

Extended work hours may be required to meet project deadlines or resolve unexpected problems.

This position is required to be in‑office.

EOE STATEMENT
The American Mathematical Society is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, genetic information, disability, status as a protected veteran, or any other protected category under applicable federal, state, and local laws.

OTHER DUTIES DISCLAIMER
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. It is not intended as an employment contract.

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