Proposal/Marketing Coordinator

MJA is seeking a collaborative and creative Proposal/Marketing Coordinator.This role pairs proposal work (identifying opportunities, developing submissions, and managing deadlines) with a strong creative component supporting the company's social media, website, newsletter, and marketing materials.

About the Firm
Melissa Johnson Associates, Inc. (MJA) is a WBE/DBE/SBE-certified public relations and communications firm specializing in community outreach and stakeholder engagement for public-sector projects. We help government agencies and their consultants work effectively with stakeholders and the public, with a focus on inclusive, innovative, and community-driven engagement strategies.

Our success is rooted in our reputation for excellence, our demand for innovation, and our commitment to social responsibility. MJA’s portfolio includes some of the most high-profile public projects in New York City, New Jersey, upstate New York, Connecticut, and Pennsylvania. We engage communities across all phases of transportation, transit, mobility, economic development, housing, and resiliency projects, navigating sensitive issues with skill and care.

Responsibilities

Assist with identifying procurement opportunities and supporting the go
o-go decision process

Attend pre-proposal meetings both virtually and in person

Prepare proposal submission documents, forms, written content, and graphic design/layout, collaborating with the executive team on proposal development

Manage proposal deadlines, submissions, and win/loss records

Maintain the firm’s library of proposal materials, including resumes, project descriptions, and reusable boilerplate

Support the executive team at conferences and industry events

Maintain and update the company website, keeping content current, accurate, and on-brand

Produce the company newsletter for electronic distribution

Design marketing collateral, including brochures, business cards, capability statements, advertisements, and event materials, ensuring brand consistency

Manage the company’s social media presence

Support graphic design needs for marketing communications and for our project management team

Support digital marketing and digital engagement efforts

Preferred Qualifications & Skills

Bachelor’s degree in Business, Marketing, Communications, or a related field

1–3 years supporting business development and marketing efforts, preferably in the A/E/C (architecture/engineering/construction) industry

Excellent written and verbal communication skills

Strong organizational and project management skills, with the ability to manage multiple proposals and tight deadlines simultaneously

Experienced graphic designer; proficiency with Adobe Creative Suite (InDesign, Photoshop, Illustrator)

Proficiency with Microsoft Office, Dropbox, and Smartsheet; familiarity with SharePoint

Experience managing website content (e.g. Wordpress or Squarespace) and email
ewsletter platforms (e.g., Mailchimp or Constant Contact)

Experience with social media, digital marketing, and digital engagement

Detail oriented with the ability to work both collaboratively and independently

Familiarity with public-sector or government RFP processes preferred

Competitive salary based on experience

Group medical, dental, and vision insurance

Flexible spending account

401(k) with company match

Company-paid short-term disability, long-term disability, life insurance, and AD&D insurance

Optional pre-tax commuter benefits

Optional employee-paid supplemental life insurance

Lifestyle allowance to support personal well-being

This is a hybrid role. The candidate will work at either MJA’s NYC office (Lower Manhattan) or New Jersey office (Monmouth County), with flexibility for some remote work. Work location will depend on meeting, event, and proposal schedules, as well as current workload and collaboration needs.

Salary Range
$65,000–$75,000 annually, based on experience.

Applicants
Please send a resume, letter of interest, and work samples to Rick Fogarty at rfogarty@melissajohnsonassociates.com. Selected candidates may be asked to perform a simple job-related task as part of the interview process. The Proposal/Marketing Coordinator role is an at-will position. Melissa Johnson Associates, Inc. is an equal opportunity employer.

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