Marketing Coordinator - Proposals (RFP Responses)

Marketing Coordinator – Overview

Marketing at Gensler is where strong marketers become great ones, and the Marketing Coordinator role is where that arc begins. We’re looking for a candidate who is ready to take on real ownership, learn fast, and grow inside one of the largest, most experienced marketing teams in the industry. Our marketers are valued not only for what they produce, but for what they bring to the table: the questions they ask, the ideas they raise, the relationships they build, and how they sharpen the way we tell our story. The Marketing Coordinator role is where those instincts start to take shape, alongside the production fluency, design judgment, and strategic thinking that define a strong marketer.
As a Marketing Coordinator, you will partner with senior marketers, principals, designers, and strategists on pursuits for some of the most influential organizations in the Southeast Region and beyond. This role is part producer, part collaborator, part student of the craft. You will own the start‑to‑end production of marketing collateral and proposal sections, contribute to pursuit planning, and learn directly from marketers who shape how Gensler competes.
You will work with a global network of marketers with access to Gensler’s research and thought leadership platforms — including the firm’s Workplace Survey and global benchmarking data — to ground your work in real insight. The work is fast‑paced and rarely the same twice: a flagship financial services headquarters one week, a global media campus the next, an AI hub the week after.
As you progress, you will develop the strategic instincts, design fluency, production rigor, and relationship range to move from supporting pursuits to helping shape them.
What You Will Do

End‑to‑end production of marketing collateral, BD assets, and proposal sections — taking real responsibility, not just executing tasks.
Partnership with marketing specialists and leaders on proposal development, design, and writing in alignment with Gensler’s brand standards.
Contribution to pursuit planning and win strategy conversations.
Manage multiple parallel projects and deadlines, with discipline to manage them without sacrificing quality.
Maintain and update marketing resources — resumes, case stories, project libraries — kept current, accurate, and trusted.
Develop deep familiarity with Gensler’s portfolio, practice areas, and firm‑wide capabilities.
Lead special projects that elevate the quality of our marketing output.
Qualifications

3–6 years of marketing or communications experience.
Bachelor’s degree in Marketing, Communications, Graphic Design, Journalism, Business, Architecture, Interior Design, or a related field.
Proficiency in Adobe InDesign.
Proficiency in Microsoft Office (Word, Excel, PowerPoint).
Strong graphic design and visual communication skills.
Excellent written and verbal communication.
Strong organizational skills and ability to manage multiple deadlines.
Learning mindset — curious about emerging tools and technologies, open to new ways of working, and motivated to keep growing.
Proficiency in Photoshop, Illustrator, or Premiere Pro.
Familiarity with Google Slides, Miro, or AI‑enabled creative/workflow tools.
Experience at an architecture, interior design, or AEC firm is a plus.
Application Process

To be considered, please submit a cover letter, resume, and 2–3 work samples or a portfolio. Your cover letter should address the key characteristics highlighted in this position description and communicate why your skillset, experience, and background make you a strong fit for this role.
Gensler’s Southeast Region marketing team is actively growing. We are considering candidates across multiple levels and encourage you to apply to the role that best matches your experience. If you’re between levels or unsure, apply to either and we will evaluate fit holistically.
*This role is not remote; we look forward to working with our new Marketing Coordinator in Washington, D.C., Raleigh, NC, or Charlotte, NC.
Benefits

Medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off.
401(k), profit sharing, employee stock ownership, and twice annual bonus opportunities.
Reimbursement for certain professional licenses and associated renewals and exam fees.
Reimbursement for tuition for certain eligible programs or classes.
Life at Gensler: From curated art exhibits to internal design competitions to “Well‑being Week,” our offices reflect our people’s diverse interests. We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off.
Equal Employment Opportunity Statement

Gensler is proud to be an Equal Employment Opportunity and affirmative action employer of choice. All aspects of employment decisions will be based on merit, performance, and business needs. We do not discriminate on the basis of any status protected under federal, state, or local law. Individuals with disabilities and protected veterans are encouraged to apply. We also consider qualified applicants with criminal histories consistent with applicable federal, state and local law. In addition, Gensler endeavors to make gensler.com/careers accessible to all applicants. If you need assistance or an accommodation due to a disability, you may contact us. Gensler will never ask an applicant for sensitive or personal financial information during the recruitment process. We advise all applicants seeking employment with Gensler to review available information on recruitment fraud. Anyone who suspects that they have been contacted by someone falsely representing Gensler should e‑mail info@gensler.com.

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