Marketing Coordinator (On-Site)

About Us

Body+Beauty Lab is a premier destination for advanced aesthetic medicine, defined by a commitment to excellence and transformative results. Our team includes board-certified physicians, advanced practitioners, and licensed medical aestheticians - each bringing specialized expertise that drives a culture of innovation and elevated care. We specialize in aesthetic injectable services for rejuvenation and aesthetic refinement, integrative health and wellness, and advanced skincare and aesthetician services.

Role Overview

We're looking for a full-time Marketing Coordinator to support local brand visibility, patient engagement, and in-clinic activations for Body+Beauty Lab. This is a hands-on, execution-focused role combining social media content creation with event coordination, community outreach, and lead management. The ideal candidate is organized, creative, and comfortable working in a fast-paced clinical environment where attention to detail and brand consistency matter.

FLSA Status: Non-Exempt

Duties & Responsibilities

Social Media

Plan, create, and publish content across Instagram and other relevant platforms in alignment with brand guidelines
Capture on-site content including provider moments, treatment highlights, before-and-afters, and clinic culture
Partner with providers to support and encourage organic, provider-led content creation
Monitor engagement and respond to comments and DMs in a timely, on-brand manner

Event Coordination Plan and execute in-clinic events and local activations with clearly defined logistics and outcomes set by Clinic Leadership
Manage event RSVPs, guest communications, and day-of coordination
Track attendance and outcomes; deliver post-event recaps to Clinic Leadership
Support outreach to local businesses, brand partners, and community organizations to drive awareness and referrals

In-Clinic Marketing Support Ensure promotional materials, signage, and treatment menus are current and on-brand
Support execution of campaigns, seasonal promotions, and limited-time offers as directed by Clinic Leadership
Respond to incoming leads within the CRM, conduct initial outreach, and convert to appointment

Requirements 2+ years of experience in social media content creation, marketing, or event coordination
Proficiency with Instagram, including Reels creation, scheduling tools, and basic analytics
Proficiency with Canva or similar design tools for creating on-brand marketing assets
Experience capturing and editing short-form video content for social media
Comfortable on-camera and experienced supporting or directing provider content capture
Highly organized with demonstrated ability to manage multiple projects and deadlines simultaneously
Flexible availability including occasional evenings and weekends for onsite and offsite events
Reliable transportation and ability to travel between clinic locations (Philadelphia and St. Davids)
Preferred Qualifications Experience in a med spa, dermatology, wellness, or aesthetic clinic setting
Familiarity with patient- or client-facing service marketing
Existing relationships with local businesses, brands, or community organizations in the Philadelphia area
Experience with CRM platforms and basic lead management (specific platform training provided)
Physical Requirements Ability to work on-site and move throughout the clinic environment
Ability to lift up to 25 lbs (event materials, signage, boxes)
Ability to stand or remain mobile for extended periods during events and content shoots