Position Details: Admin. Asst - CJIS Reporter

Admin. Asst - CJIS Reporter

Location: Rockport, TX

Openings: 1

Salary Range: $18.67 per hour

Description
Performs a variety of administrative and clerical support functions for the County Attorney and Assistant County Attorneys in accordance with departmental and County procedures, rules, and guidelines. The person in this position also performs essential data reporting of cases into the Criminal Justice Information System (CJIS).

Organizational Relationships

Reports to: The County Attorney and Office Manager

Directs: This is a non-supervisory position

Other: Has contact with other departmental employees, crime victims, families of crime victims, witnesses, local law enforcement agencies, defendants, attorneys, merchants, County Clerk’s Office and general public

Essential Duties

Answers telephone, directs calls, greets the public, and assists County Attorney’s Office by providing appropriate information to the public

Performs essential data entry functions, including reporting cases into CJIS (Criminal Justice Information System which affects County funding and grants) and other office software

Assists with record retention, including the scheduling of destruction of closed casefiles and accompanying attorney notes

Receives and inputs incoming cases into office software

Receives, date‑stamps, and distributes incoming mail

Posts and drops off outgoing mail

Conducts twice‑daily court clerk runs

Enters hot check information into Odyssey system, processes initial collections by mail, and transfers files to paralegal for final collection

Receives and records money orders relating to hot check collections and deposits them with County Treasurer’s Office

Assists with case preparation, as needed, including the duplication and distribution of discovery video and audio recordings

Serves back‑up as the initial victim contact for victims seeking protective orders

Serves back‑up to explain crime victims’ rights and distributes, explains, follows up on, and compiles data for required internal and external reporting of Victim Impact Statements

Maintains law library

Enters information and documents in County software (Odyssey)

Attends job‑related ongoing education in person or online

E‑files documents

Accurately and timely relays information

Performs general clerical duties as required, including— but not limited to—filing, scanning, copying, faxing, shredding, data entry, and recording information

Readily complies with departmental and County‑wide policies and procedures

Performs other duties and responsibilities, as assigned

Office hours are 8:00 AM to 5:00 PM, with lunch generally between 12:00 PM to 1:00 PM.

Required Knowledge, Skills, and Abilities

Ability to be pleasant and respectful to others who may be upset

Ability to maintain strict office privacy and confidentiality

Ability to handle stressful situations in a professional manner

Knowledge of correct business English, spelling, punctuation, and basic arithmetic; and basic legal terminology, statutes, rules, and regulations relating to responsibilities

Working knowledge of specific job‑related technology and equipment

Ability to work effectively with co‑workers, employees, and management in a pleasant, professional manner

Excellent interpersonal, oral, and written communication skills

Acceptable Experience and Training

Requires a high school diploma or equivalent

Preferred at least three years’ experience working with the public in a related clerical position, preferably with a governmental or legal entity, or any equivalent combination of experience and training which provides the required knowledge, skills, and abilities

Must submit to and pass a background check, pre‑employment physical, and drug screening

Physical Demands and Work Environment
Physical demands: regularly required to sit, bend, kneel, walk, stand, reach, and move objects weighing up to 20 lbs. Mainly indoor activity. For the purpose of compliance with the Americans with Disabilities Act (ADA) and the ADA Amendment Act, this job description does not take into account potential reasonable accommodations.

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