Marketing Coordinator

Description
Bring your passion, creativity, and talent for page layout, marketing communications, and writing to a role where your work directly supports meaningful environmental projects across California and the Western U.S. As a Marketing Coordinator, you’ll help shape compelling proposals, promote HELIX’s brand, and contribute to winning projects that make a lasting community impact.

Job Type
Full-time

Why HELIX?
HELIX Environmental Planning is an employee‑owned environmental consulting firm recognized for its collaborative culture, technical excellence, and purpose‑driven work. As a Marketing Coordinator, you’ll join a dynamic Marketing & Communications team and work closely with our Marketing Manager to execute a variety of marketing initiatives that promote our services and help grow our business in Northern California across a range of sectors. This full‑time role is based in Roseville or Folsom, with an initial in‑office onboarding period followed by the option to work a fully in‑office or hybrid schedule (minimum three days in‑office) designed to support training, collaboration, and flexibility.

Day in the Life of a Marketing Coordinator
As a Marketing Coordinator, your day might begin reviewing an RFP and conducting research followed by attending a business development meeting. You’ll draft proposal content as you collaborate closely with other marketing team members and technical staff across a range of disciplines that include environmental planners, biologists, archaeologists and cultural resources specialists, landscape architects, and habitat restoration specialists. You’ll format documents, create and edit copy working from technical documents, and support active pursuits. Later, you may update CRM data, develop social content, take project photos, or prepare for an industry event. Every day as a Marketing Coordinator is fast‑paced, collaborative, and impactful.

What You’ll Do as a Marketing Coordinator

Support proposal development, including RFP/RFQ review, writing, editing, formatting, and production

Draft marketing content working from non‑marketing materials such as contracts, reports, and technical data

Create and edit content for proposals, qualifications documents, presentations, and social media

Proofread content for spelling, grammar, brand consistency, and layout working with technical staff for accuracy and clarity of final copy

Develop, format, and proofread complex documents and page layouts in MS Word and Adobe

Maintain marketing data in Deltek/CRM systems

Assist with conferences, industry events, and outreach activities

Capture project photography for marketing use

Perform research and contribute to regional marketing initiatives and plans

Compensation
$28 – $35 per hour, based on experience and qualifications.

About the Opportunity
If you’re a motivated, detail‑oriented Marketing Coordinator ready to grow your career and make an impact, we encourage you to apply. Join HELIX as a Marketing Coordinator and help deliver high‑quality proposals and marketing initiatives that support meaningful environmental work.

EEO Statement
HELIX is an equal opportunity employer committed to diversity and an inclusive work environment. We encourage all qualified applicants to apply regardless of gender, race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, disability, age, genetic information (including family medical history), political affiliation, military service or veteran status. These protections extend to all management practices and decisions, including recruitment and hiring, appraisal systems, promotions, training, and career development programs.

Requirements
Minimum Requirements for a Marketing Coordinator

Bachelor’s degree in English, Marketing, Communications, or related field (or equivalent experience)

Understanding of marketing or business development principles and fundamentals gained through coursework, internships, volunteer work, or early professional experience (and demonstrated on your resume)

Strong written and verbal communication skills

Strong editing and grammar skills, with knowledge of common writing styles

Working knowledge and experience producing complex documents in MS Word

Basic knowledge of other MS Office products (Excel, PowerPoint)

Basic proficiency in Adobe Creative Suite (InDesign, Acrobat, Photoshop)

Detail‑oriented, collaborative, organized, and deadline‑driven

Required application materials: Please provide a resume and cover letter written in your own words (no AI use) describing your background, key strengths, and interest in HELIX

Preferred Qualifications for a Marketing Coordinator

Experience in A/E/C or environmental consulting marketing

Proposal coordination experience

B2B marketing content development

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