Remote Executive Coordinator & Marketing Operations Assistant (part-time)

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Job Title: Remote Executive Coordinator & Marketing Operations Assistant (Part-time)

(

100% Work From Home)

Location:

Remote from Latin America

Position Type:

Part-Time (Contractor / 20 hours per week)

Salary:

$800 USD/month (Plus performance-based bonus structures tied to successful business development and major corporate account wins).

Schedule:

Part-Time (Approximately 4 hours per day, executed flexibly during US Eastern Time / EST business hours).

Position Overview:

Our Client is an emerging luxury lifestyle and sustainable direct-to-consumer brand introducing a highly curated collection of eco-friendly, handcrafted home products sourced directly from a renowned heritage artisan region in Europe. Built for the modern, conscious consumer, every product in their portfolio is ethically manufactured and artisan-made. Operating as an agile, fast-paced international startup, the brand is establishing its digital and wholesale infrastructure across North America to scale its footprint in both retail and luxury B2B hospitality channels.

The Role

Our Client is seeking a highly organized, resourceful, and fully bilingual

Executive Coordinator & Marketing Operations Assistant

to serve as the direct remote right-hand to the Founder. This is a dynamic, multi-hat strategic support position designed for an independent problem-solver who thrives in an early-stage startup environment. The successful candidate will blend daily administrative command with active e-commerce management, lifecycle email marketing execution, social media orchestration, and targeted B2B lead generation, directly helping execute the company's long-term commercial vision.

Key Responsibilities

Executive Support & Administrative Operations

Serves as the primary operational support engine and gatekeeper to the Founder, keeping daily corporate priorities and tasks strictly organized.
Filters, manages, and executes daily written email correspondence and client follow-up sequences inside the Founder's corporate inbox.
Coordinates executive meeting calendars, maintains project management tracking frameworks, and drafts polished sales decks, presentations, and supporting B2B documentation.
E-Commerce & Lifecycle Email Marketing

Maintains, updates, and optimizes the brand's Shopify store, overseeing new product uploads, layout edits, copy optimization, and regular blog content publishing.
Monitors Shopify backend analytics platforms, identifying conversion trends, compiling traffic engagement reports, and recommending conversion optimizations.
Builds, schedules, and deplues targeted email marketing campaigns and automated sequence flows inside

Klaviyo .
Manages customer list hygiene, subscriber acquisitions, and database segmentation parameters based on consumer purchasing behavior.
Social Media, Content Design & AI Workflows

Develops and maps out a comprehensive multi-channel social media calendar using

Planoly , scheduling graphic layouts and assets up to two months in advance.
Writes compelling caption copy and creates visual graphic components using Canva, maintaining a consistent luxury, sustainable brand voice across Instagram, LinkedIn, and Pinterest.
Coordinates daily active community engagement, responding to inbound audience comments, tracking platform trends, and monitoring direct messages.
Integrates advanced AI applications (e.g., ChatGPT, Claude) to accelerate high-quality content ideation, automate repetitive back-office tasks, and optimize workflow efficiencies.
Sales Support & B2B Lead Generation

Supports the Founder's business development engine by conducting targeted research to locate prospective wholesale buyers and retail partners.
Identifies and compiles high-intent lead databases utilizing AI sourcing tools, focusing on luxury hotels, eco-spas, private clubs, interior designers, and high-end boutique hospitality spaces.
Executes cold email outreach frameworks and manages top-of-funnel relationship development, smoothly routing qualified corporate opportunities to the Founder for closing.
Qualifications, Skills, and Key Competencies

Required Qualifications

Bilingual Language Fluency:

Flawless written and verbal English communication habits, paired with professional Spanish communication skills to interface effectively with European suppliers and regional business partners.
Executive Support Trajectory:

Proven experience successfully supporting founders, business owners, or corporate executives within a remote assistant or project coordination capacity.
Digital Commerce Adaptability:

Practical familiarity with navigating e-commerce backends ( Shopify ) and setting up email marketing dashboards ( Klaviyo ), or a proven ability to master these platforms rapidly.
Creative Layout Tools:

Hands-on experience developing social media assets and corporate presentations utilizing Canva and native platform uploading suites.
AI Tool Integration:

Active experience utilizing conversational AI interfaces (e.g., ChatGPT, Claude) to draft copy, research targets, and refine daily task execution.
Analytical Comfort:

Comfort reading data tables, evaluating social media engagement metrics, and translating website traffic trends into actionable suggestions.
Workplace Infrastructure:

Ownership of a highly reliable remote computer system, a dedicated, distraction-free workspace, and a stable high-speed internet connection.
Preferred Qualifications

Prior experience operating inside an early-stage startup, direct-to-consumer e-commerce model, or luxury retail brand ecosystem.
Familiarity with B2B outbound lead generation methodologies, luxury hospitality sales cycles, or professional presentation design.
Practical understanding of Pinterest marketing strategies and scheduling software such as Planoly.
Benefits

Strategic Career Mentorship:

Work directly alongside an international brand founder, gaining comprehensive exposure to supply chains, luxury design, and global business scaling.
Performance-Driven Upside:

Augment a stable monthly part-time salary ($800 USD) with financial bonus milestones tied directly to landing major wholesale accounts and corporate partnerships.
Full-Time Transition Potential:

Secure an early-stage seat within an expanding lifestyle brand that offers a clear structural pathway to transition into a full-time operational management role as the business grows.

Application Disclaimer: Please Read Before Proceeding

To ensure a fair and efficient hiring process, all applications must meet the mandatory requirements listed in the job description.

Voice/Video Recording is REQUIRED
Your application

CANNOT

be considered without a voice or video recording. It must be at least 30 seconds long and in

English . Submissions in any other language or missing a recording will be

automatically disqualified .

Mandatory Knockout Questions
Each application includes

knockout questions

designed to verify minimum qualifications required by the client. If you answer

"NO"

to any of these, you will be

immediately disqualified

from the hiring process for not having the experience requested for the role. Please note that the citizenship question is also a knockout if you answer "YES" as we are only able to hire Latin American talent based in Latin America.

Apply Wisely
To maintain fairness, please apply to

no more than three jobs

and only if you

fully meet the listed qualifications . Applying to roles you don't qualify for will not improve your chances and may affect future applications.

Check Your SPAM Folder
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and spam/junk folders

to avoid missing any communication.

We appreciate your interest and look forward to reviewing your application!