Marketing & Administration Coordinator

Marketing & Administration Coordinator – San Francisco, CA, US | $75,000 - $85,000 annually

We are seeking an organized and detail-oriented Marketing & Administration Coordinator to join our team. Working closely with architects, urban designers, interior designers, and firm leadership, you will research, coordinate, and produce proposals, qualifications packages, presentations, and other pursuit materials that showcase our expertise and vision. In addition to supporting marketing and business development efforts, you will contribute to the day-to-day administration of our studio, helping ensure a professional, organized, and collaborative environment. The ideal candidate is an exceptional writer, strong communicator, and proactive problem solver with an interest in architecture, engineering, and construction industry.

Marketing & Proposal Support

Support pursuit planning, strategy development, and proposal production through research, coordination, content development, and collaboration with project teams across the firm.

Draft, edit, and proofread proposal content including cover letters, executive summaries, project descriptions, team qualifications, resumes, interview materials, and other pursuit-related content.

Coordinate and produce proposals, qualifications packages, and presentation materials in collaboration with project teams across the firm.

Maintain our customer relationship management database for contact information, opportunity tracking, and proposal production.

Collaborate with and support marketing team members across the larger marketing team on practice-wide marketing projects and campaigns.

Assist with industry/client/market sector research.

Coordinate pursuit schedules, deadlines, and submission requirements.

Review RFQs/RFPs and develop compliance matrices and submission checklists.

Develop resumes, project sheets, references, and other proposal content.

Support interview preparation, presentation development, and pursuit logistics.

Maintain proposal templates, boilerplate content, and marketing collateral.

Administration Support

Support meeting and event coordination.

Assist with office supply ordering and vendor coordination.

Coordinate shipping, deliveries, and administrative logistics.

Assist studio leadership with general administrative support as needed.

Qualifications

3–5 years of experience in marketing, proposals, business development, or communications within a professional services environment.

Strong business writing, editing, and proofreading skills with exceptional attention to detail.

Highly organized with strong project management and time‑management abilities.

Demonstrated ability to manage multiple concurrent pursuits and deadlines in a fast‑paced, deadline‑driven environment with minimal supervision.

Strong visual communication skills and proficiency in Adobe InDesign.

Proficiency in Microsoft Office, including Word, PowerPoint, and Excel.

Professional and confident communicator with strong interpersonal skills.

Experience with CRM platforms such as Unanet or similar systems is an asset.

Experience in architecture, engineering, planning, landscape architecture, construction, real estate, or a related professional services environment is strongly preferred.

A self‑starter who is willing to roll up your sleeves and get stuff done.

$75,000 - $85,000 a year

Perks & Benefits
401(k) matching, comprehensive health, dental, and insurance benefits, generous paid time off, work/life balance, and reimbursement for professional memberships and dues.

Professional Development
DIALOG offers continued professional growth through leadership development opportunities, accredited continuing education, e‑learning pathways, and financial support for relevant external learning opportunities.

Equal Opportunity
DIALOG celebrates diversity and is an equal opportunity employer. We are committed to an inclusive environment for all, free of discrimination and harassment. Employment-related decisions are made without regard to sex, religion, ethnicity, sexual orientation, disability, age and race. In accordance with DIALOG’s Accommodation Policy, accommodations for people with disabilities are available upon request for candidates throughout the selection process.

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