Engineering Documentation & BOM Coordinator

Reports to: Engineering Support Manager
FLSA Status: Salary Non-Exempt ________ Rev. Date: 04/09/2026
SUMMARY
An Engineering Administrative Assistant provides administrative and clerical support to the manufacturing engineering team. This role is responsible for maintaining & ensuring accurate control of documentation, Bills of Materials (BOMs), and revision updates, coordinating data entry and assisting with product launches & process improvement initiatives to support efficient and high-quality assembly processes.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Maintain and control engineering documentation including schematics, PCB drawings, assembly instructions, and specifications

Manage and track Bills of Materials (BOMs), part numbers, and component revisions

Create Engineering Change Notifications (ECNs) and ensure updates are reflected across systems and documentation

Support production by ensuring correct documentation is available for PCB assembly, wiring, and testing

Organize and file build pedigrees, test reports, inspection records, and compliance documentation (e.g., IPC, ISO standards)

Coordinate with engineering, production, quality, and supply chain teams

Prepare reports, spreadsheets, and correspondence for engineering staff

Coordinate meetings, schedules, and communication within the team

Ensure compliance with company standards for documentation and recordkeeping

Handle incoming and outgoing technical documentation

Enter and update data in manufacturing systems (e.g., ERP/MRP systems)

Assist engineers with build oversight, preparing reports, work instructions, and process documentation

Perform other duties as assigned

Comply with and support the health, safety, and environmental programs, policies, and procedures

QUALIFICATIONS/EDUCATION/EXPERIENCE

High school diploma or equivalent (associate degree in electronics, engineering technology, or related field preferred)

Previous clerical or administrative experience (engineering or technical environment is a plus)

Proficiency in Microsoft Office (Word, Excel, Outlook)

Strong organizational and multitasking skills

Attention to detail and accuracy

Good communication and teamwork abilities

Basic understanding of engineering terminology or processes preferred.

Experience with databases/MRP/ERP systems preferred.

Ability to read or handle technical drawings (not required but helpful)

Familiarity with electronic components (resistors, capacitors, ICs) and PCB assemblies is a plus

Basic understanding of manufacturing processes and terminology

Ability to handle multiple tasks in a fast-paced environment

LANGUAGE SKILLS
Ability to read, analyze, and interpret common scientific and technical information, reports, and documents. Ability to communicate effectively across multiple site functions and team members. Ability to effectively present information to top management and public groups

PHYSICAL DEMANDS

While performing the duties of the job, the employee is occasionally required to stand, walk, and sit. The employee will occasionally lift and/or move up to 25 pounds. Specific vision abilities required include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

WORK ENVIRONMENT
Typically, office-based within an engineering or manufacturing setting. May involve occasional interaction with production or technical teams. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

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