Design & Event Procurement Coordinator

Job Title: Design & Event Procurement Coordinator
Location: Chicago, IL 60608

Onsite

Position Overview
We are seeking a creative and detail-oriented Design & Event Procurement Coordinator to join our team. In this role, you will be responsible for sourcing, purchasing, and negotiating décor, event materials, and supplies to ensure high-quality execution at the best possible value.

You will collaborate closely with Sales and Production teams to bring event visions to life, while also managing vendor relationships and staying ahead of design trends. This role offers the opportunity to attend trade shows, source unique décor, and make a direct impact on the aesthetic and success of our events.

What You’ll Do

Source and procure décor, materials, and supplies for events and operations

Research, evaluate, and manage vendor relationships

Negotiate pricing, contracts, and delivery terms

Monitor inventory levels and optimize purchasing strategies

Partner with Sales and Production to ensure event readiness

Track orders, resolve product availability issues, and communicate updates

Approve purchase orders, invoices, and resolve discrepancies

Identify new sourcing opportunities and supply chains

Contribute creative ideas to enhance event design and aesthetics
Recommend process improvements to increase efficiency and quality

What You Bring

Strong eye for design and awareness of industry trends

Proven negotiation and vendor management skills

High attention to detail and strong organizational skills

Ability to manage multiple priorities in a fast-paced environment

Proficiency in Microsoft Office (especially Excel)

Excellent communication and problem-solving abilities

Experience with event or floral design is a plus

Willingness to travel and attend trade shows

What Sets You Up for Success

Creative mindset with a passion for event design

Strong cost management and negotiation skills
Ability to think both analytically and creatively

Collaborative, professional, and solutions-oriented approach

Pay & Benefits

Health Insurance: Medical, dental, and vision insurance options available full-time.

Retirement Plan: 401(k) plan with company matching.

Paid Time Off (PTO): In compliance with Illinois State Law.

Training & Development: Opportunities for skill development and career advancement.

Other Benefits

Flexible scheduling, including evening and weekend availability.

Safe and supportive work environment.

Equal Opportunity Employer Statement: Kehoe Designs is an Equal Opportunity Employer and is committed to fostering a diverse and inclusive work environment. We encourage applicants from all backgrounds to apply.

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