Graduation and Commencement Specialist

Graduation and Commencement Specialist

Position Overview: This position is responsible for providing efficient and effective services and information to students, staff and faculty requiring extensive knowledge of University of Idaho academic rules, regulations and policy. This position is the main resource to faculty, staff and students regarding interpretation and application of University policies and procedures as they relate to graduation, transfer evaluation, the overall academic record, degree audit, maintaining accurate student record information and awarding degrees. Additionally, this position will assist the Transfer and Commencement Coordinator in partnering with the President's Office and University Support Services in the planning and coordination of the commencement ceremonies, may represent the Office of the Registrar on committees regarding commencement ceremonies and assist with budget decisions to provide suitable signature events within the financial means of the University. They will assist and review graduation and transfer evaluation business processes and provide input regarding technology improvements.
Position Qualifications: Required Experience: Experience coordinating activities requiring complex arrangementsExperience handling a variety of projects simultaneously that require a high degree of attention to administrative detailsExperience researching, interpreting, and applying policies and proceduresExperience reviewing materials to ensure accuracy Required Education: High School Diploma or equivalent Required Other: None Additional Preferred: EducationBachelor's DegreeExperienceExperience working in higher educationExperience working with automated student systemsExperience working in a post-secondary environmentSkills/Ability to:Ability to coordinate complex eventsFamiliarity withFERPAand University of Idaho academic policies and proceduresAbility to understand and explain complex concepts to others in a clear mannerAbility to adapt quickly to changing policies and proceduresAbility to handle sensitive information in discreet and professional mannerKnowledge of UI academic rules and regulations for undergraduate level advising and curriculumAbility to work in a repetitive, detail-oriented environmentDemonstrated interpersonal skills while working under pressureExcellent written and communication skills
Physical Requirements & Working Conditions: None Degree Requirement: Listed degree qualification is required at time of hire FLSA Status: Non-Exempt Employee Category: Classified Pay Range: $19.50 per hour or higher depending on education and experience Type of Appointment: Fiscal Year FTE: 1 Full Time/Part Time: Full Time Funding: A visa sponsorship is available for the position listed in this vacancy - No Posting Date: 06/23/2026 Closing Date: Open Until Filled Special Instructions to Applicants: This position is posted as open until filled, however, applications submitted on or before July 7, 2026 will receive first consideration.Position will remain open until a suitable pool of candidates is identified.Applicants:Please use yourletter of qualificationto explain in detail how your work experience, skills, and abilities meet both the required and preferred qualifications as listed in the position description. Your letter of qualification will be used to demonstrate your communication and writing skills to determine your ranking among the other applicants for this position.For resources about how to write aletter of qualification, please visit the HR website here:Applicant Resources

Careers | University of Idaho (uidaho.edu)If you would like to view a full copy of the job description, please reach out to the search coordinator at: cfoor@uidaho.edu
Applicant Resources - https://www.uidaho.edu/human-resources/careers/applicant-resources
Background Check Statement - Applicants who are selected as final possible candidates must be able to pass a criminal background check.
EEO Statement - The University of Idaho is an equal employment opportunity employer, including veterans and individuals with disabilities.
Applicant Documents

Required Documents
Resume/CV
List of References
Letter of Qualification
Optional Documents
Supplemental Questions

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* How did you hear about this employment opportunity?

Academic Careers
Association of Public and Land Grant Universities (APLU)
Chronicle
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HigherEd/Academic Impressions
Higher Ed Jobs
Idaho Department of Labor/Job Service including Job Central or Idaho Works (Idahoworks.gov)
Indeed.com
Inside Higher Ed
LinkedIn
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Other Venue
Professional Listservs (Ex: NACUBO, AAAE, ISMC, etc.)
University of Idaho Website
University of Idaho Daily Register
University of Idaho Employee
Word of Mouth
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Higher Education Recruitment Consortium (HERC)

* Were you referred to this employment opportunity by a current University of Idaho employee? If so, please provide their name and department. (Open Ended Question)