Sr Administrative Coordinator to VP of Community Engagement and External Affairs

Sr Administrative Coordinator to VP of Community Engagement and External Affairs
Full-time Staff

Sugar Grove Campus

Hybrid Option: Yes

Join our dynamic team at Waubonsee Community College, where your career can flourish. Be part of a transformative institution, dedicated to making a positive impact in our community and the lives of our students. Waubonsee Community College is committed to hiring and retaining exceptional faculty and staff who are committed to the college's culture of collaboration, professional growth and student success. Your future starts here - join us today!

This position reports to the Vice President of Community Engagement and External Affairs and provides the administrative support necessary to carry out the vice president's functions for the college. The position must exercise professionalism and maintain confidentiality in all areas of communication.

Responsibilities

Serve as senior administrative coordinator to the Vice President of Community Engagement and External Affairs.

Assist in coordination of office procedures and responsible for office duties in cooperation with the Vice President.

Schedule appointments, conferences and meetings.

Prepare and attend to correspondence and reports in both regular and confidential manner.

Assist vice president with preparation and/or development of documents such as presentations and reports.

Coordinate activities and special events hosted by vice president and the Office of the President.

Maintain liaison with the offices and staff that report to vice president and maintain linkages between other college offices and staff.

Assist the Community Engagement Coordinator with Lifelong Learning Institute activities.

Schedule classes for Lifelong Learning Institute and process requisitions for the Lifelong Learning Institute.

Process requisitions for Community Engagement.

Coordinate travel arrangements for the vice president.

Assist vice president with the processing of travel requests/reimbursements.

Enter, file and follow up on requisitions for vice president.

Assist vice president with the development of reports.

Assist vice president with the division budget.

Perform other duties as assigned.

Minimum Qualifications

Associate degree required.

Three years executive level administrative, business management, office management or related experience.

Ability to type 60 WPM.

Proficiency with Windows, Microsoft Word & Excel, and knowledge of other software applications to include electronic calendar, email, Publisher and Power Point.

Ability to work independently and maintain confidentiality required.

Excellent public relations skills.

Excellent written communication, organizational and detail skills.

Excellent human relations skills and a proven ability to function effectively with a wide variety of people in a dynamic environment.

Documents required when applying

Cover Letter – yes

Resume – yes

References – no (can be provided at interview)

Transcripts – no (can be provided at interview)

Position Details
Req2139

Grant Funded: No

Compensation Range: 24.64 - 29.69 USD hourly

Work Schedule: M-F 8 a.m. - 4:30 p.m. (40 hours/week)

Targeted Hire Date: 7/20/2026

Benefits: Click to See Benefits Page

Special Instructions: Please attach all required documents at the time of application.

EOE, including disability and veteran

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