Proposal Coordinator

Position Summary
Agil3 Technology Solutions (A3T) is seeking a detail-oriented and proactive

Proposal Coordinator

to support the full lifecycle of proposal development for federal government contracting opportunities. The Proposal Coordinator plays a critical role in ensuring high-quality, compliant, and timely submissions by managing schedules, formatting proposal documents, coordinating with cross-functional teams, and assisting with the production and delivery of final proposals.

Responsibilities

Coordinate all administrative aspects of proposal development, including document formatting, version control, compliance checks, and final production

Maintain and monitor proposal schedules and calendars to ensure all deadlines are met

Assist Proposal Managers and Capture Managers in assembling proposal teams and organizing proposal kickoff and color team reviews (Pink, Red, Gold)

Create and manage proposal outlines, compliance matrices, and content templates based on RFP requirements

Collect, edit, and integrate input from subject matter experts (SMEs), subcontractors, and internal stakeholders

Ensure proposals adhere to customer instructions, company standards, and branding guidelines

Track and manage data calls, past performance inputs, resumes, and other proposal content

Assist in maintaining the proposal content library and ensuring materials are current and compliant

Coordinate proposal production, including submission via electronic portals or hardcopy if required

Support post-submission activities such as final archiving, lessons learned sessions, and debrief preparations

Required Qualifications

Bachelor’s degree in English, Communications, Business, or a related field; or equivalent work experience

3+ years of experience in proposal coordination or development, preferably in a federal contracting environment

Strong understanding of the federal RFP process, including FAR and DFARS requirements

Exceptional attention to detail, organizational, and time-management skills

Excellent written and verbal communication skills

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), SharePoint, and Teams

Ability to work independently and as part of a collaborative team under tight deadlines

Preferred Qualifications

Strong proficiency in Microsoft Office Suite, especially Word, Excel, PowerPoint, Teams, and SharePoint

Experience managing proposals using shared document libraries and collaboration tools

Familiarity with version control and document formatting best practices in a proposal environment

Exposure to proposal development methodologies (e.g., Shipley) is a plus

APMP certification or similar proposal training is desirable

Working Conditions

Fast-paced, deadline-driven environment

Occasional extended hours or weekend work to meet proposal deadlines

Company Overview
Agil3 Technology Solutions LLC ("A3T") is a Northern Virginia based, ISO 9001, ISO 20000-1 & ISO 27001 Certified, Women-Owned (WOSB) and Service-disabled Veteran-Owned (SDVOSB) small business. A3T has received recognition from industry outlets and has demonstrated rapid growth.

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Short Term & Long-Term Disability

401k Retirement Savings Plan with Company Match

Paid Holidays

PTO

Tuition and Professional Development Assistance

Parking/Travel Reimbursement (metropolitan areas)

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