Admin Assistant/Marketing Coordinator: St. Michael

Administrative Assistant / Marketing Coordinator Full-Time | Catholic School Environment
POSITION SUMMARY We are seeking a dynamic, detail-oriented, and creative individual to join our school team as an Administrative Assistant / Marketing Coordinator. This dual-role position supports the day-to-day administrative operations of the school office while leading marketing and communications efforts that celebrate and promote our Catholic school community. The ideal candidate is organized, tech-savvy, a strong communicator, and passionate about Catholic education.

Administrative Responsibilities

Serve as the primary contact for incoming phone calls; answer phones, take and relay messages professionally and promptly

Place and manage orders for copy paper, toner, and general office supplies; monitor inventory levels

Track baptismal and birth certificates to ensure complete and compliant student records

Coordinate and collect Student Beginning-of-Year Forms and Emergency Contact Forms

Collect and process Staff Beginning-of-Year Forms

Assist with teacher licensure documentation and renewal tracking

Prepare and maintain the daily Dismissal Announcement Sheet, updating as changes occur

Maintain and update the Office Wall Calendar with all school events, meetings, and activities

Assist with report card mailing at the conclusion of each academic year

Create and distribute the 'Specials' scheduling worksheet for students and staff

Process and send record request information for transferring students in a timely manner

Prepare and submit the Monthly EdChoice Attendance Report to the designated contact

Create and maintain permanent student records and files for all new enrollees

Marketing & Communications Responsibilities

Manage and maintain all school social media platforms, creating engaging content that reflects the school's mission and highlights community events

Lead marketing efforts for school events, including the Gala, Service Projects, Catholic Schools Week (CSW), New Family Welcome, Registration, and other signature programs

Coordinate and develop marketing materials for the Parent-Teacher Union (PTU)

Maintain and regularly update the school website to ensure accurate, timely, and visually appealing content

Conduct school tours for prospective families as needed, serving as an enthusiastic ambassador for the school

Design and produce welcome car signs for new families

Create and/or coordinate advertisements, materials, and logistics for sacramental and milestone events, including First Reconciliation, First Communion, Confirmation, and Graduation (including gowns and ceremony materials)

Develop promotional and logistical materials for the Winter and Spring Choral, Band, and Spring Arts Concerts

Create and maintain the Student Directory and school signage

Support the #weGiveCatholic Campaign through marketing creation tools; coordinate and attend the Diocese of Cleveland (DOC) and School Planning Meetings

Qualifications & Skills

High school diploma required; associate's or bachelor's degree in communications, marketing, business, or a related field preferred but not required

Proficiency in social media platforms (Facebook, Instagram, etc.) and content creation tools (Canva, or similar)

Strong written and verbal communication skills

Highly organized with exceptional attention to detail and the ability to manage multiple priorities simultaneously

Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace

Commitment to the mission and values of Catholic education

Ability to maintain confidentiality and handle sensitive student and family information with discretion

Positive, team-oriented attitude with a welcoming and professional demeanor

Work Environment
This position operates in a Catholic school office environment. The role requires the ability to communicate effectively with students, parents, faculty, and administrators. Some evening availability may be required. The successful candidate will demonstrate a respect for and commitment to the Catholic faith and the school's mission.

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