Graphic Design Coordinator

FLSA Status

Part Time Non-Exempt, 18 hours weekly

Compensation

Competitive salary based on experience

Reporting Relationships

This role reports to the Director of Development and Communications

About Historic Yellow Springs
Historic Yellow Springs is a living village steeped in a distinguished history, tradition, and folklore that stirs the imagination of those who visit. The village spans 300 years of American history. Today, the village includes 11 buildings and 142 acres. HYS continues to host a wide range of fine art, sculpture and ceramic classes for adults, teens and children, boasts some of the best art shows in the area, contains a beautiful venue for weddings and events and hosts numerous trails for all who visit to enjoy, including passing the Revolutionary War hospital commissioned by then General Washington.

Our Mission
The mission of Historic Yellow Springs, Inc. is to share, preserve and celebrate the unique living village of Yellow Springs.

Job Summary
The Graphic Design Coordinator supports Historic Yellow Springs' marketing, development, and visitor engagement efforts through the creation of compelling visual content across print and digital platforms. Working within established brand standards, this part-time position develops promotional materials, social media graphics, signage, publications, and other visual assets that help communicate the organization's mission and programs. The coordinator collaborates with staff to support exhibitions, educational programs, events, fundraising initiatives, memberships, and visitor experiences while ensuring a consistent and professional visual identity.

Essential Job Functions

Marketing & Promotional Design

Create graphics and visual assets for social media, email campaigns, websites, digital advertising, and organizational communications.

Design promotional materials for classes, exhibitions, events, fundraising initiatives, memberships, and community programs.

Assist in the creation of brochures, postcards, flyers, signage, banners, and other print materials.

Ensure all visual communications adhere to established brand standards and organizational messaging.

Creative Production & Content Development

Collaborate with staff to develop visual materials that tell the story of Historic Yellow Springs, its programs, artists, collections, and community impact.

Assist with photography, image selection, image editing, and visual asset management.

Prepare files for print and digital production, ensuring accuracy and quality.

Support website updates and digital content needs through graphics, layouts, and visual enhancements.

Design Operations & Project Coordination

Manage multiple design projects simultaneously while meeting deadlines and organizational priorities.

Maintain organized design files, templates, and brand assets for consistent organizational use.

Coordinate revisions and incorporate feedback from staff and stakeholders in a timely manner.

Support organizational events and initiatives by creating visual materials that enhance visitor experience and public engagement.

Be an engaged team member to promote personal growth and development of best practices in the department

Provide program support for other organizational programs or activities as needed

Attend meetings, trainings and key program events as determined by program staff

Responds to emails and approval requests in a timely manner

Maintain positive interactions in promotion and retention of Yellow Springs operations and activities

Actively engage in brainstorming and review exercises

Competency Requirements

Interpersonal skills: Ability to build relationships, negotiate, and manage challenges

Organizational and time management skills

Cultural competency: Ability to work effectively in cross-cultural situations

Excellent written and oral communication skills

Familiarity with Microsoft Office Suite (Excel, Word)

Education and Experience

A high school diploma or GED

Proficiency and proven experience with Adobe Creative Cloud

Proficiency and proven experience with Canva

Proficiency and proven experience with Wordpress

Experience CRM, Email, or class registration software preferred

Physical Requirements and Working Conditions

Works primarily indoors in open office environment

Works regular hours; some evening and weekend hours are required

Occasional physical demands associated with carrying/moving art materials and supplies, installing exhibitions; must be able to climb ladders and lift a maximum of 25 lbs.

Individuals must be able to move freely about the work site.

Individuals must be able to communicate effectively both orally and in writing.

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