Proposal Coordinator

HOURS: Monday - Thursday 7:30am to 5:00pm and Friday 7:30am to 11:30am

The Proposal Coordinator supports the production of high-quality, compliant responses to solicitations issued by federal, state, and local entities. This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple concurrent deadlines in a fast-paced, high-pressure environment.

The Proposal Coordinator position is office‑based and requires effective collaboration with team members located across multiple offices.

Day‑to‑day direction, check‑ins, and coordination with Manager will occur primarily through virtual communication tools (e.g., Microsoft Teams, email, phone). Candidates should be comfortable working independently while maintaining consistent communication and collaboration with the entire proposal team.

Minimum Qualifications
Education / Experience Requirements

Bachelor's degree in English, Marketing, Communications or similar

Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, and Teams)

Adobe Creative Suite (InDesign (required), Acrobat, Illustrator, Lightroom, and/or Photoshop)

Experience working in the A/E/C industry or similar

Excellent written and verbal communication skills

Typical Duties

PROPOSAL FORMATTING & PRODUCTION (~70‑75%)

Support production (e.g., document formatting, branding compliance, grammatical review, and editing) of multiple proposals simultaneously, often under tight and overlapping deadlines

Support proposal and marketing production effort, such as copying, printing covers and tabs, producing binders, printing brochures, etc.

Perform proposal assembly, packaging, and delivery as needed

ADMINISTRATIVE & DOCUMENT MANAGEMENT (~20‑25%)

Perform daily research of identified online/printed sources for potential opportunities and track responses

Maintain and update proposal content libraries, including templates, resumes, and past performance materials

Track and manage marketing materials (e.g., promotional items, inventory organization, and ordering)

Support occasional in‑office events and meetings, including assisting with setup and breakdown

Provide support to office administration and firm leadership as directed by the Manager

Assist with additional tasks as needed to support proposal and office operations

SOCIAL MEDIA & MARKETING SUPPORT (~5‑10%)

Develop and publish content for social media pages (Facebook and LinkedIn)

Limited participation in conferences, trade shows, or golf tournaments as directed by the Manager

Preferred Qualifications

Ability to support production of multiple pursuits at various stages of development

Knowledge of qualifications‑based submittal process, including industry regulations and standards

Demonstrated graphic design experience and/or portfolio

Experience with Deltek Vision

Experience with Microsoft SharePoint

Experience with Canva

Experience with Facebook and/or LinkedIn

Excellent organizational skills

Willingness to learn

Ability to work both independently and as part of a team

Benefits

Health Insurance

Vision Insurance

Health Savings Accounts

401(k)

Life and AD&D Insurance

Disability Insurance

Voluntary Benefits

Paid Time Off

Sick Time

G.E.C., Inc. is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.

G.E.C., INC. is an EEO employer - M/F/Vets/Disabled.

#J-18808-Ljbffr